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Section B-Board Governance and Operations

Contents

  1. 1 BB School Board Legal Status
    1. 1.1 BBA Board Powers and Responsibilities
    2. 1.2 BBAA Board Member Authority and Responsibilities
    3. 1.3 BBBB Board Member Oath of Office
    4. 1.4 BBBC/BBBD Board Member Resignation/Removal from Office
    5. 1.5 BBBE Unexpired Term Fulfillment/Vacancies
    6. 1.6 BBBG Board Elections
    7. 1.7 BCA School Board Member Ethics
    8. 1.8 BCA-E Board Member Code of Ethics
    9. 1.9 BCB Board Member Conflict of Interest
    10. 1.10 BDA Board Organizational Meeting
    11. 1.11 BDB Board Officers
    12. 1.12 BDD Board-Superintendent Relationship
    13. 1.13 BDF Advisory Committees
    14. 1.14 BDFA District Personnel Performance Evaluation Council
    15. 1.15 BDFB Career and Technical Advisory Council
    16. 1.16 BDFC Preschool Council
    17. 1.17 BDG        School Attorney
    18. 1.18 BE School Board Meetings
    19. 1.19 BEC         Executive Sessions
    20. 1.20 BEDA Notification of Board Meetings
    21. 1.21 BEDB Agenda Format
    22. 1.22 BEDD Rules of Order
    23. 1.23 BEDF Voting Method
    24. 1.24 BEDG Minutes
    25. 1.25 BEDH Public Participation at Board Meetings
    26. 1.26 BEDI News Media Services at Board Meetings
    27. 1.27 BGA Policy Implementation
    28. 1.28 BG District Policy Process
    29. 1.29 BGB Policy Adoption
    30. 1.30 BGB-R Policy Adoption
    31. 1.31 BGD (Also CHB) Board Review of District Policies and Regulations
    32. 1.32 BGF Suspension of Policy
    33. 1.33 BHC (Also GBD) Board-Staff Communications
    34. 1.34 BHCA (Also GBDA) Board-Staff Meet and Confer Process
    35. 1.35 BIA New Board Member Orientation
    36. 1.36 BIB Board Member Development Opportunities
    37. 1.37 BIBA School Board Conferences, Conventions and Workshops
    38. 1.38 BID/BIE Board Member Compensation andExpenses/Insurance/Liability
    39. 1.39 BID/BIE-R        Board Member Compensation and Expenses
    40. 1.40 BJ School Board Legislative Program
    41. 1.41 BK School Board Memberships

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BB School Board Legal Status

The Constitution of Colorado assigns to locally elected boards of education control of instruction in the public schools of their respective districts. As charged by the constitution, the General Assembly has provided for the organization of school districts, including the composition of district boards and the election of school directors.

Legally, then, local school boards are political subdivisions of the state and derive their power from the state constitution and acts of the General Assembly. They also have responsibilities to the local citizenry they serve and by whom they are elected.

There are five directors on the Board of Education of Eaton School District RE-2, each of whom is elected for a four-year term.

LEGAL REFS:   Constitution of Colorado, Article IX, Sections 2,15

                        C.R.S. 22-31-105

 

Note: This section provides a district electorate with certain leeway in the number of directors and in the length of the term of office.

CROSS REFS:  AA, School District Legal Status

                        BBA, Board Powers and Responsibilities

                        BBBG, Board Elections

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBA Board Powers and Responsibilities

Powers and mandatory duties of the Board are defined in state statutes.

This Board considers that its most important functions fall into the following categories:

1.      Legislative or policymaking. The Board is responsible for the development of policy and for the employment of a superintendent who will carry out its policy through the development and implementation of regulations.

2.      Educational planning and appraisal. The Board is responsible for acquiring reliable information from responsible sources which will enable it to make the best possible decisions about the scope and nature of the educational program. The Board is responsible for requiring appraisal of the results of the educational program.

3.      Staffing and appraisal. The Board is responsible for employing the staff necessary for carrying out the instructional program and establishing salaries and salary schedules and other terms and conditions of employment, as well as for personnel policies district wide in application. The Board is responsible for appraising the effectiveness of its staff by providing for regular evaluation.

4.      Financial resources. The Board is responsible for adopting a budget that will provide the financial basis for buildings, staff, materials and equipment which will enable the district to carry out the educational program. The Board is responsible for exercising control over the finances of the district to insure proper use of, and accounting for, all district funds.

5.      School facilities. The Board is responsible for determining school housing needs, for communicating these needs to the community, for purchasing sites, and for approving building plans that will support and enhance the educational program.

6.      Communication with the public. The Board is responsible for providing adequate and direct means for keeping the local citizenry informed about the schools and for keeping itself informed about the wishes of the public.

7.      Judicial. The Board is responsible for acting as a court of appeal for school staff members, students and the public when issues involve Board policies and their fair implementation.

The Board may exercise the above powers and duties only when convened in a legally constituted meeting.

LEGAL REFS:   C.R.S. 22-9-101 et seq.

                        C.R.S. 22-32-109

                        C.R.S. 22-32-110

 

Adopted: October 16, 1984

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBAA Board Member Authority and Responsibilities

Because all powers of the Board lie in its action as a group, individual Board members exercise authority over district affairs only as votes are taken at a legal meeting of the Board.

In other instances, an individual Board member has power only when the Board has lawfully delegated authority to that Board member.

The Board shall make its members, district staff and the public aware that only the Board has the final authority to take official action binding on the district.

Adopted July 19, 1977

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBBB Board Member Oath of Office

Each school board member within 15 days following the survey of votes is required to take an oath of office that the board member will faithfully perform the duties of the office as required by law and will support the Constitution of the United States, the Constitution of Colorado and laws made pursuant thereto. Such oath shall be filed with the designated election official for the school district.

LEGAL REFS:   C.R.S. 22-31-104

                        C.R.S. 22-31-125

 

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBBC/BBBD Board Member Resignation/Removal from Office

Vacancies may occur on the Board because of a member's resignation, death, moving outside of the district, moving outside of the director district or other reasons provided by law. Or a member may be recalled or removed from office for such reasons as specified in law.

A member's office shall be declared vacant by the Board of Education if that member does not attend three consecutive regular meetings of the Board unless the Board by resolution approves any additional absences or unless such absences are due to temporary disability or illness.

LEGAL REFS:   C.R.S. 22-31-128

                        C.R.S. 22-31-129

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBBE Unexpired Term Fulfillment/Vacancies

When a vacancy occurs on a board of education, the board is required by law to appoint a person from the appropriate member district to fill the vacancy within 60 days. Should the board not act, the president of the board makes the appointment.

Whether the appointee serves for the remainder of the unexpired term or until the next, or the next succeeding, election depends on the number of days until the next regular biennial election and the number of years left in the unexpired term.

1.      If the vacancy occurs more than 60 days before the election and the unexpired term is for more than two years, the term of appointment is until the next election, when a successor for the remainder of the term is elected.

2.      If the vacancy occurs within 60 days of the election and the unexpired term is for more than two years, the term of appointment is until the next succeeding election, when a successor is elected for the remainder of the term.

3.      Otherwise, the term of appointment is for the remainder of the unexpired term.

 

LEGAL REF:     C.R.S. 22-31-129 (2), (3), (4)

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BBBG Board Elections

Registered voters of the district elect directors to the Board of Education at regular school elections held on the first Tuesday of November in each odd-numbered year. At every other biennial election, three directors are elected; at the other biennial election two directors are elected.

The Board has adopted, and the district electorate has approved, a director district plan of representation whereby directors are elected from director districts. However, all directors are voted upon at large by electors of the entire school district.

Three directors are elected in a biennial election representing respectively director districts A, D and C; in the subsequent biennial election, two members are elected from director districts B and E.

The county clerk and recorder is responsible for conducting the regular biennial school election when a coordinated election is being conducted in the county. The election shall be conducted pursuant to an intergovernmental agreement between the district and the county clerk and recorder. The agreement shall allocate responsibilities between the county clerk and the district for the preparation and conduct of the election and shall be signed no less than 60 days prior to the election. The Board shall designate a school election official to whom some election responsibilities may be delegated pursuant to the agreement.

Candidates are nominated in the manner prescribed by law. Nomination petitions shall be filed prior to 66 days before the election. In accordance with state law, candidates for school district directors shall file a candidate affidavit with the county clerk’s office and submit reports on contributions and expenditures during the campaign.

Any person registered as a district elector may vote. Voter qualifications are the same as those for voting in general elections.

Any decision about conducting the election by mail ballot in accordance with state law and rules promulgated by the secretary of state shall be made in conjunction with the county clerk. An implementation plan for conducting the election by mail ballot shall be submitted to the secretary of state no later than 75 days prior to the election.

If 25 days before the election, there is only one candidate for each position to be filled, the Board by resolution may instruct the designated election official to cancel the election and declare the candidates elected, pursuant to state law.

 

LEGAL REFS:   C.R.S. 1-1-101 through 1-13-108 et seq. (Uniform Election Code of 1992)

                        C.R.S. 1-45-101 et seq. (Campaign Reform Act of 1974)

                        C.R.S. 22-31-101 et seq.

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BCA School Board Member Ethics

The Board of Education of Eaton School District RE-2 subscribes to the following code of ethics for its members:

A.     As a member of the my local Board of Education, representing all the citizens of my school district, I recognize that:

1.      My fellow citizens have entrusted me with the educational development of the children and youth of this community.

2.      The public expect my first and greatest concern to be in the best interest of each of these young people without distinction as to who they are or what their background may be.

3.      The future welfare of this community, state and nation depends in the largest measure upon the quality of education we provide in the public schools to fit the needs of every learner.

4.      My fellow Board members and I must take the initiative in helping all the people of this community to have all the facts all the time about their schools to the end that they will readily provide the finest possible school program, staff and facilities.

5.      Legally the authority of the Board is derived from the state which ultimately controls the organization and operation of the school district and which determines the degree of discretionary power left with the Board and the people of this community for the exercise of local autonomy.

6.      I must never neglect my personal obligation to the state nor surrender these responsibilities to any other person, group or organization, but that beyond these I have a moral and civic obligation to the nation which can remain free and strong only so long as its public schools are kept free and strong.

B.     In view of the foregoing considerations, it shall be my constant endeavor to:

1.      Devote time, thought and study to the duties and responsibilities of a Board member so that I may render effective and creditable service.

2.      Work with my fellow Board members in a spirit of harmony and cooperation in spite of differences of opinion that arise during vigorous debate of points at issue.

3.      Base my personal decision upon all available facts in each situation, vote my honest conviction in every case unswayed by partisan bias of any kind, and thereafter abide by and uphold the final majority decision of the Board.

4.      Remember at all times that as an individual I have no legal authority outside the meetings of the Board and conduct my relationships with the school staff, the local citizenry and the media on the basis of this fact.

5.      Resist every temptation and outside pressure to use my position as a Board member to benefit either myself or any other individual or agency apart from the total interest of the school district.

6. Recognize that it is as important for the Board to understand and evaluate the educational program of the schools as it is to plan for the business of school operation.

7. Bear in mind under all circumstances that the primary function of the Board is to establish the policies by which the schools are to be administered but that theadministration of the educational program and the conduct of school business shall be left to the superintendent and his professional and support staffs.

8. Welcome and encourage active cooperation by citizens, organizations and the media in the district with respect to establishing policy on current school operation and proposed developments.

9. Support my state and national school boards associations.

10. Strive step by step toward ideal conditions for most effective Board service to my community in a spirit of teamwork and devotion to public education as the greatest instrument for the preservation and perpetuation of our representative democracy.

 

Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BCA-E Board Member Code of Ethics

According to the Colorado Revised Statutes 24-18-105, the following ethical principles for school board members "are intended as guides to conduct and do not constitute violations as such of the public trust of office. . . "

1.      A board member "should not acquire or hold an interest in any business or undertaking which that member has reason to believe may be directly and substantially affected to its economic benefit by official action to be taken by an agency over which the member has substantive authority. "

2.      A board member "should not, within six months following the termination of office, obtain employment in which the member will take direct advantage, unavailable to others, of matters with which the member was directly involved during the term of [office]. These matters include rules, other than rules of general application, which the member actively helped to formulate and applications, claims or contested cases in the consideration of which the member was an active participant. "

3.      A board member "should not perform an official act directly and substantially affecting a business or other undertaking to its economic detriment when the member has a substantial financial interest in a competing firm or undertaking. "

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BCB Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people. A conflict of interest can arise when a public officer is unable to be devoted with complete loyalty and singleness of purpose to the general public interest.

It is the intent of this policy to protect the public trust placed in directors of this school district. For purposes of this policy, the Board declares that conflict of interest is a personal, pecuniary interest that is immediate, definite and demonstrable and which is or may be in conflict with the public interest.

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board, shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter.

However, if a Board member has complied with statutory disclosure requirements by notifying the secretary of state of an interest in the matter, the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act. If a member votes under these circumstances, that member shall state for the record the fact and summary nature of the potential conflict of interest.

The written disclosure to the secretary of state shall list as applicable the amount of the member’s financial interest, the purpose and duration of any services rendered, compensation received for services or such other information necessary to describe the interest.

The Board considers it a conflict of interest for a Board member to also be employed by the district. Therefore, the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for services rendered to the Board as provided by law. [State law allows the Board to compensate certain officers of the Board for services rendered in the course of their official Board duties, including the Board secretary, assistant secretary, treasurer and assistant treasurer.] Therefore, an employee elected to the Board shall be required to relinquish employment with the district prior to taking office. Employees are encouraged to consider this prior to running for the Board.

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law.

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply:

The contract is awarded to the lowest responsible bidder based on competitive bidding procedures.

The merchandise is sold to the highest bidder at a public auction.

The transaction involves investing or depositing money in a financial institution which is in the business of loaning or receiving money.

If, because of geographic restrictions, the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services.

If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board.

Except as described above, a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district.

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest.

LEGAL REFS:      Colorado Constitution, Article X, Section 13

                                C.R.S. 22-32-109 (1)(y)

                                C.R.S. 24-18-109 through 24-18-111

                                C.R.S. 24-18-201

                                C.R.S. 24-18-202

 

CROSS REFS:  BBF, School Board member Ethics

                        BBFB*, Board Member Conduct

                        BDDF, Voting Method

                        DJC, Bidding Requirements and Procedures

 

Adopted October 16, 1984

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: November 2005

 

 

 

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BDA Board Organizational Meeting

Within 15 days after the school district receives the official abstract of votes, the Board shall meet in an organizational session at a regular or special meeting for the purpose of selecting officers.

The incumbent president of the Board shall preside until a successor is elected, whereupon the successor will assume the chair.

Following the swearing in of the newly-elected Board member or members, the following officers, in order, shall be elected or appointed: president, vice president, secretary and treasurer.

Nominations for president and vice president shall be made from the floor and voting shall be by roll call or secret ballot. Should no nominee receive a majority vote of Board members, the election shall be declared null and void, further nominations may be made and the roll call or secret ballot vote shall be retaken.

The president and vice president shall serve two-year terms and shall hold office until their successors are elected.

The Board shall then appoint a secretary and treasurer who may or may not be members of the Board. The secretary and treasurer shall hold their offices for terms at the pleasure of the Board.

Following election and appointment of the officers, the Board shall appoint the staff members who will fill the offices of secretary to the Board and assistant treasurer.

Then such other items of business shall be considered by the Board as are scheduled on the agenda.

Officer resignation

Should one or more officers of the Board resign, the Board shall select another member or members to fill the vacant office or offices as provided by law, using the procedures described above. A newly-selected officer shall assume the duties immediately upon selection. Inasmuch as the selection of a new officer on a four-officer, five-member board frequently requires a shifting of officers it shall be permissible for a member to be nominated for another office without resigning the current office. Upon acceptance of the nomination and election to the new office, the former office shall be declared vacant and another member elected to fill that position.

LEGAL REFS:   C.R.S. 22-31-104 (3)

                        C.R.S. 22-32-104 (1),(2),(3),(4)

                        C.R.S. 22-32-108 (6)

 

Adopted October 16, 1984

Revised 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revision: September, 2006

 

 

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BDB Board Officers

President and vice president

The president of the Board, in addition to the duties prescribed by law, shall exercise such powers as properly pertain to the office. In carrying out the responsibilities, the president shall:

1.      Preside at all meetings of the Board.

2.      Consult with the superintendent in planning agendas.

3.      Bring before the Board such matters as in the president’s judgment may require the attention of the Board.

4.      Be responsible for the orderly conduct of Board meetings.

5.      Confer with the superintendent on crucial matters which may occur between Board meetings.

6.      Call special meetings of the Board as found necessary.

7.      Appoint special committees, subject to the approval of the Board.

8.      Sign any written contracts to which the school district may be a party.

9.      Sign all official reports of the district except as otherwise provided by law.

10. Appear in behalf of the Board in all actions brought by or against it, unless individually a party in which case the duty shall be performed by the secretary.

In the absence of the president, the vice president shall have the power of the president and perform the duties.

Secretary

The secretary of the Board shall perform the following duties:

1.      Insure that a record is kept of all business transacted by the Board at either regular or special meetings.

2.      Cause written notice to be given to each Board member of all special meetings of the Board.

3.      Be custodian of the seal of the district.

4.      Cause all notices of school elections to be published and posted and perform such other duties in the conduct of school elections as required by law.

5.      Attest any written contract to which the district may be a party and affix the district seal thereto.

6.      Perform such other duties as may be assigned by the Board.

Treasurer

The treasurer shall perform or cause to be performed the following duties:

1.      Account for all moneys belonging to the district.

2.      Report to the Board as required for all moneys of the district.

3.      Sign either by written signature or facsimile all warrants or orders drawn on the county treasurer or checks drawn on a district depository. The Board may require the countersignature of another person.

4.      Deposit to the credit of the district all moneys withdrawn from the custody of the county treasurer and all other moneys belonging to the district in one or more depositories designated by the Board.

5.      Perform such other duties as may be assigned by the Board.

 

LEGAL REFS. : C. R. S. 22-32-104 (3); 22-32-105 (president and vice president)
            C. R. S. 22-32-104 (4); 22-32-106 (secretary)
            C. R. S. 11-10. 5-111; 22-32-104 (4); 22-32-107 (treasurer)

CROSS REFS:  DG, Depository of Funds

                        DGA, Banking Services (and Deposit of Funds)

                        DH, Bonded Employees and Officers

 

Adopted July 19, 1977

Revised 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BDD Board-Superintendent Relationship

The Board of Education believes that the legislation of policies is its most important function and the execution of policies should be the function of the superintendent. Delegation by the Board of its executive powers to the superintendent provides freedom for the superintendent to manage the schools within the Board’s policies and frees the Board to devote its time to policymaking and appraisal functions.

The Board holds the superintendent responsible for carrying out its policies within established guidelines and for keeping the Board informed about school operations. In his efforts to keep the Board informed, the superintendent shall notify Board members as promptly as possible of any happenings of an emergency nature which occur in the schools.

 

Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BDE         Board Committees

There shall be no standing committees of the Board. The president of the Board may appoint or direct the superintendent to appoint a special or ad hoc committee. Any such committee shall terminate upon the completion of its charge or the submission of a final report.

 

Adopted July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BDF Advisory Committees

The Board of Education of Eaton School District RE-2 encourages the participation of citizens of the district in decision making processes. However, the legal responsibility for decision-making in all matters of policy and operation rests with the Board.

1.      Board-appointed advisory committees, both district-wide and at the school level, shall function within organizational frameworks approved by the Board. A staff member or members will be assigned to each group to help it develop an ap­pro­priate constitution and/or by-laws, carry out its functions and coordinate its work with other advisory and staff groups. Only the Board shall have the authority to dissolve committees it has created.

2.      School- and district-level advisory committees that are required under fed­eral and state programs shall be formed and shall function in accordance with the re­quire­ments pertaining to each specific federal or state program. The Board shall grant to those bodies the advisory responsibilities relevant to the planning, im­plemen­tation and evaluation of such program or project as required by law.

3.      Community groups that are neither appointed by the Board nor formed as required under federal or state programs are encouraged to offer suggestions and advice to the Board in order to assist it in the decision making process. The final responsibility for all decisions, however, rests with the Board of Education alone.

Appointments of citizens to advisory committees shall be approved by the Board. An advisory committee member shall be removed from office by the Board if that member does not attend three consecutive meetings unless the committee by resolution approves any additional absences or unless such absences are due to temporary disability or illness. In addition, the committee by majority vote may request the removal from office of any member. Such removal shall require subsequent Board approval.

All committee meetings shall be open to the public. Meeting notices shall be posted in the same place and manner as notices of Board meetings.

 

LEGAL REFS. : C. R. S. 22-9-107 (performance evaluation councils)

                        C. R. S. 22-11-301,401 (accountability committees)

                        C. R. S. 22-32-109.1 (2) (community consultation on safe school plan)

                        C. R. S. 24-6-402 (open meeting law)

CROSS REFS:  AE, Accountability/Commitment to Accomplishment

                        BDFA, District Personnel Performance Evaluation Council

                        BDFB*, Vocational Advisory Council (And Vocational Program Advisory Com­mit­tees)

                        BEDA, Notification of Board Meetings

                        CBI, Evaluation of Superintendent

                        GCOA, Evaluation of Instructional Staff

                        GCOC, Evaluation of Administrative Staff

                        JIC, Student Conduct

                        JK, Student Discipline

                        KCB, Community Involvement in Decision making

 

Adopted: August, 2000

Revised: June 2000

Revised: June 2009

 

 

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BDFA District Personnel Performance Evaluation Council

The Board of Education shall appoint, pursuant to state law, an advisory school district personnel performance evaluation council which shall, as a minimum, consist of one teacher, one administrator, one principal, one parent and one person who does not have a child in school.

The council may be composed of any other school district committee having membership as defined above.

The council shall consult with the Board as to the fairness, effectiveness, credibility and professional quality of the licensed/certificated personnel performance evaluation system and its processes and procedures and shall conduct a continuous evaluation of the system.

 

LEGAL REF:     C.R.S. 22-9-107

CROSS REFS:  CBI, Evaluation of Superintendent

                        CDA, Evaluation of Management Team

                        CFB, Evaluation of Principals/Building Administrators

                        GCOA, Evaluation of Instructional Staff

                        GCOC, Evaluation of Administrative Staff

 

Adopted October 16, 1984

Revised February 18, 1986

Revised October 17, 1989

Revised 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BDFB Career and Technical Advisory Council

(And Career and Technical Program Advisory Committees)

The Board of Education shall appoint a career and technical advisory council which shall assist the Board and administration in overall promotion, planning, coordination and evaluation of all district career and technical education programs. The council shall study issues, offer advice and make recommendations regarding:

1.      Current job needs

2.      Relevance of current training programs

3.      Reduction, deletion or expansion of programs

4.      Initiation of new programs

5.      Financial and legislative support

6.      Promotion of career and technical education in the schools and in the community

The advisory council shall provide for input from career and technical program advisory committees.

The council shall represent a cross-section of the community in terms of sex, race, age, occupation, socioeconomic status, geographical location and other appropriate factors. The district accountability committee may fulfill this function.

The Board also shall appoint an advisory committee for each career and technical education program provided by the district. Program advisory committees shall assist career and technical instructors and administrators in establishing, operating and evaluating programs to serve the needs of students, business and industry and shall provide expertise pertaining to technological change.

Each program advisory committee shall be representative of the occupations in the community for which training is provided. The career and technical instructor shall serve as an ex officio member of the committee.

The Board shall approve written guidelines or operational procedures (by-laws) for the advisory council and each program committee which shall specify its composition, length of terms, responsibilities and rules for conducting business.

 

LEGAL REFS:   C. R. S. 23-8-103 (2)(c)

                        C. R. S. 23-60-303

CROSS REFS:  AE, Accountability/Commitment to Accomplishment

                       

Adopted 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revision:  November, 2008

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BDFC Preschool Council

The superintendent shall appoint an advisory council that provides assistance and makes recommendations in implementing and coordinating a preschool program funded through the Colorado Preschool and Kindergarten Program Act.

Membership

Membership on the advisory council will include but not be limited to the following:

1.      The superintendent or designee

2.      Two parents of children in the preschool and/or kindergarten program

3.      Two members of the business community

4.      Representatives from the following agencies:

·        Weld County Department of Health (school nurse)

·        Weld County Department of Educational Services (CBOCES)

·        County Agency involved in job services and training (AIMS)

·        Publicly funded early childhood education agencies located in the school district (Elementary principal)

·        Privately funded child care centers located in the school district (Early Learning Director)

·        Kindergarten Instructor located in the school district

Officers

Members of the council will elect a chairman for a one-year term, who may be elected to a second term.

Duties

In accordance with law, the council will:

1.      Assist the district in the implementation of the preschool program.

2.      Develop and recommend to the Board of Education plans for coordinating the preschool program with:

·        Extended day services for children participating in the program and their families in order to achieve an increased efficiency in the services provided.

·        Family support services for children participating in the program and their families.

·        A program to train parents to provide teaching activities in the home prior to the entrance of their children in the preschool program.

3.      Define any additional student eligibility criteria.

4.      Develop and/or use a preschool program evaluation.

5.      Develop and/or use a training program for preschool program staff using all available community resources. The district may request ongoing training of personnel from the Colorado Department of Education as needed in order to promote successful implementation of the preschool program.

6.      Recommend to the Board a plan for the annual evaluation of the preschool program.

7.      Provide any other appropriate assistance to the school district in the implementation of the preschool program.

8.      At least once every two years, assess whether alternative community providers are available in order to ensure the highest quality service delivery at the lowest cost.

No action taken by the council will be final until approved by the Board of Education.

Meetings

The council will meet a minimum of six times per year.

In addition, members of the council will make at least two on-site visits per year to all Head Start agencies and public and private child care facilities with which the district has contracted to monitor overall program compliance and make recommendations for needed improvements.

LEGAL REFS:      C.R.S. 22-28-105 (preschool and Kindergarten program council duties)

                                C.R.S. 22-28-107 (ongoing training available from CDE)

 

CROSS REF.:   IHBIB, Primary/Pre-primary Education

 

Adopted: September, 2006

Revised:  November, 2007

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BDG        School Attorney

The Board shall appoint an attorney to serve as school attorney either on a full-time or retainer basis. The attorney’s primary function shall be to provide professional legal counsel and representation to the Board and superintendent. The performance of the attorney shall be subject to evaluation on a continuing basis by the Board and superintendent.

 

Adopted July 19, 1977

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BE School Board Meetings

All meetings of three or more members of the Board, at which any public business may be discussed or any formal action taken shall be open to the public at all times except for periods in which the Board is in executive session. All such meetings will be properly noticed and minutes will be taken and recorded as required by law.

No business may be conducted unless a quorum is present. A quorum shall consist of a simple majority (more than half) of the members serving on the Board.

A recording shall be made of regular and special meetings as required by law and at a minimum, shall be an audio recording.  Recordings shall be maintained for 90 days.

Regular Meetings

Regular meetings of the Board of Education shall be held in the Board room of the administration building, 200 Park Avenue, Eaton, CO 80615 unless otherwise established by the Board.

Meetings of the Board shall be held on the second Monday of each month at 6:30 p.m. unless otherwise established by the Board

Special Meetings

Special meetings of the Board may be called by the Board president at any time and shall be voted upon by a majority of the members.

The secretary of the Board shall be responsible for giving a written notice of any special meeting to each Board member at least 72 hours in advance of the meeting if mailed and 24 hours in advance if hand-delivered personally to the member. The notice must contain time, place and purpose of the meeting.

Any member may waive notice of a special meeting at any time before, during or after such meeting, and attendance at a special meeting shall be deemed to be a waiver.

No business other than that stated in the notice of the meeting shall be transacted unless all members are present and agree to consider and transact other business.

Work sessions and retreats

The Board, as a decision-making body, is confronted with a continuing flow of problems, issues and needs which require action. While the Board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action. Therefore, from time to time the Board may schedule work sessions or retreats, which shall be open to the public. No action shall be taken during such sessions. Public notice of the session, including the topics for discussion and study, shall be provided.

LEGAL REFS.:  C.R.S. 22-32-108

                        C.R.S. 24-6-401 et seq, (Colorado Sunshine Act of 1972)

 

CROSS REF.:   BEC, Executive Sessions

                        BEDA, Notification of Board Meetings

Adopted July 19, 1977

Revised November 15, 1983

Revised 1990

Revised: April 1997

Revised: November 1999

Adopted: August 4, 1999 (date of manual adoption)

Revised: October 2005

Revised:  August 2009

 

 

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BEC         Executive Sessions

All meetings of the Board shall be open to the public except that at any regular or special meeting the Board may proceed into executive session upon affirmative vote of two-thirds of the quorum present.

The Board shall not make final policy decisions nor shall any resolution, policy or regulation be adopted or approved nor shall any formal action of any kind be taken during any executive session.

Prior to convening in executive session, the Board president shall announce the topic of the executive session which shall be reflected in the minutes. The Board shall include the specific citation to statute authorizing it to meet in executive session when it announces the session and identify the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized.

The Board may hold an executive session for the sole purpose of considering any of the following matters:

1.      Purchase, acquisition, lease, transfer or sale of any real, personal or other property interest. However, no executive session shall be held to conceal the fact that a member of the Board has a personal interest in such property transaction. C.R.S. 24-6-402 (4)(a).

2.      Conferences with an attorney for the purpose of receiving legal advice on specific legal questions. C.R.S. 24-6-402 (4)(b). The mere presence or participation of an attorney at an executive session shall not be sufficient to satisfy this requirement.

3.      Matters required to be kept confidential by federal or state law or regulations. C.R.S. 24-6-402 (4)(c). An announcement will be made indicating the specific citation to state or federal law which is the reason the matter must remain confidential.

4.      Specialized details of security arrangements or investigations. C.R.S. 24-6-402 (4)(d).

5.      Determination of positions relative to matters that may be subject to negotiations, development of strategy for negotiations and instruction of negotiators. C.R.S. 24-6-402 (4)(e).

6.      Personnel matters; except if an employee who is the subject the session has requested an open meeting. C.R.S. 24-6-402 (4)(f) If the employee does not request an open meeting, the board will hold the discussion in executives session.  The board may, at its discretion, invite the employee into the session.  If the personnel matter involves more than one employee, all employees have to request an open meeting for the board to conduct the discussion in public. Discussion of personnel policies that do not require discussion of matters specific to particular employee are not considered “personnel matters.” Discussions concerning a member of the board, any elected official or the appointment of a board member are not considered personnel matters.

7.      Consideration of any documents protected under the mandatory nondisclosure provision of the Open Records Act, except that consideration of work product documents and documents subject to the governmental or deliberative process privilege must occur in a public meeting, unless an executive session is otherwise allowed. C.R.S. 24-6-402 (4)(g).

8.      Discussion of individual students where public disclosure would adversely affect the person or persons involved. C.R.S. 24-6-402 (4)(h).

Only those person invited by the board may be present during any executive session regardless of the topic of the session (including personnel matters).

The Board shall cause an electronic recording to be made of the executive session in accordance with applicable law. Such record shall be retained by the Board for 90 days following the session.

LEGAL REFS:   C.R.S. 22-32-108 (5)

                        C.R.S. 24-6-402

CROSS REF.:   KDB, Public’s Right to know/Freedom of Information

 

Adopted July 19, 1977 - Revised 1990 - Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: October 2005

Revised: June 2006

Revised: September, 2009

 

 

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BEDA Notification of Board Meetings

The Board shall give full and timely notice to the public of any meeting of three or more Board members at which public business may be discussed or any formal action taken, including special, regular and work session meetings and retreats.

Dates of regular meetings of the Board shall be provided in annual announcements and made available in printed form to the news media and public. At its first regular meeting of the calendar year, the Board shall designate the public place or places at which notice of all Board meetings shall be posted. In the event such action is not taken annually, the designated public places used in the previous year shall continue as the official posting sites.

At a minimum, the Board shall cause notice of regular and special meetings and work sessions to be posted at the designated public place no less than 24 hours prior to the meeting. This notice shall include specific agenda information where possible.

Copies of the agenda shall be available to representatives of the community and staff and others at the District Administrative Office upon publication and dissemination to the Board.

The district shall maintain a list of persons who, within the previous two years, have requested notification of all meetings or of meetings when certain specified policies will be discussed. These individuals will be provided reasonable advance notification of Board meetings unless the meeting is a special meeting and there is insufficient time prior to the meeting to mail notice to persons on the list.

Notice to the Board

The superintendent shall mail the agenda, together with meeting materials and the minutes of the last regular meeting, to Board members no later than 72 hours before the next regular meeting.

LEGAL REFS:   C.R.S. 22-32-108 (2),(3) (meetings of the board)

                        C.R.S. 24-6-402 (2)(c) (open meeting law)

CROSS REF:    BE/BEA/BEB, School Board Meetings/Regular Meetings/Special Meetings

 

Adopted: November 15, 1983

Revised: 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: October 2005

 

 

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BEDB Agenda Format

Except as altered by a vote of a majority of the members of the Board present, the following shall be the order to be observed in the transaction of business:

1.      Call to order

2.      Approve/Amend Agenda

3.      Opportunity for Public Input (Audience with district patrons)

4.      Approval of Minutes

5.      New business

6.      Old business

7.      Board of Education/Superintendent Reports

BOCES 
Budget Development Group 
Meet and Confer 
Superintendent Report

8.      Call for Executive Session (Personnel, Legal, etc. )

9.      Adjournment

Items of business not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider them. The Board, however, may not revise or adopt Board policies unless such action has been scheduled.

 

Adopted: July 19, 1977

Revised: 1990

Revised: November 1999

Adopted: August 4, 1999 (date of manual adoption)

 

 

 

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BEDD Rules of Order

At the hour and place appointed for the meeting, the president, or if absent, the vice president or member appointed, shall assume the chair and declare the meeting in order.

Except as otherwise specified by state law or Board policies pertaining to its own operating procedures, the Board shall operate by the rules prescribed in Robert's Rules of Order, Newly Revised as those rules can reasonably be applied to the conduct of school board business.

It shall be the responsibility of the Board president to utilize such rules when appropriate to do so.

Adopted: July 19, 1977

Revised: 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised: 2005

 

 

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BEDF Voting Method

All voting shall be by roll call with each member present voting "Aye" or "No" alphabetically. However, election of the president and vice president may be by secret ballot.

A member may abstain from voting only if excused by the Board for good cause.

A Board member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest in accordance with Board policy shall disclose such interest and shall not vote unless participation is necessary to obtain a quorum or otherwise enable the Board to act. Under such circumstances, the member shall comply with the voluntary disclosure requirements set out in state law.

To pass, any motion must be approved by a majority of the members present except as state law or policies of this Board may require a majority of full membership.

 

LEGAL REFS:   C.R.S. 22-32-104 (3)

                        C.R.S. 22-32-108 (6)

                        C.R.S. 24-18-109 (3)

                        C.R.S. 24-18-110

CROSS REFS:  BCB, Board Member Conflict of Interest

                        BEDC, Quorum

 

Adopted July 19, 1977

Revised October 16, 1984

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BEDG Minutes

Minutes of any Board meeting at which the adoption of any policy or formal action occurs or could occur shall be taken and promptly recorded. Such records shall be open to public inspection.

Official minutes of the meetings of the Board of Education constitute the written record of all proceedings of the Board. Therefore, the minutes shall include:

1.      The nature of the meeting, whether regular or special; time and place; members present; approval of the minutes of the preceding meeting or meetings.

2.      A record of all actions taken by the Board, the motion, the name of the member making the motion and seconding it; the record of the vote, with the vote of each member recorded. Reports and documents related to a formal motion may be omitted if they are referred to by title and date.

3.      A record of all business that comes before the Board through reports of the superintendent and others and through communications from the staff and the public.

4.      The names of all persons who speak before the Board and the topic of their remarks.

5.      A record that an executive session was held, including the names of those present and the topic of discussion, unless including names of individuals would reveal information that should remain confidential.

6.      The record of adjournment.

The official minutes shall be signed by the secretary. Following their approval, the official copy also shall be signed by the president of the Board of Education.

The official minutes shall be in the custody of the Board secretary and shall be made available to the public at the administrative offices of the district upon request during normal office hours.

 

LEGAL REFS:   C. R. S. 22-32-106

                        C. R. S. 22-32-109 (1)(e)

                        C. R. S. 24-6-402 (2)(d)(II)

 

 

Adopted July 19, 1977

Revised 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BEDH Public Participation at Board Meetings

All regular and special meetings of the Board shall be open to the public. Because the Board desires to hear the viewpoints of all citizens throughout the district and also needs to conduct its business in an orderly and efficient manner, it shall schedule a period during each meeting for public participation.

At times, the Board may set a time limit on the length of this period and/or a time limit for individual speakers. The length of time scheduled for public discussion shall be stated in the agenda together with any time limit proposed for individual speakers. The length of the public discussion period and the proposed time limit for individual speakers may be extended by action of the Board.

Groups wishing to make formal presentations before the Board should make arrangements in advance with the superintendent so that such presentations may be scheduled on the agenda.

Comments and questions at a regular meeting may deal with any topic related to the Board's conduct of the schools. Comments at special meetings must be related to the call of the meeting.

The Board president shall be responsible for recognizing all speakers who shall properly identify themselves, for maintaining proper order and for adherence to any time limits set. Questions asked by the public shall, when possible, be answered immediately by the president or referred to staff members present for reply. Questions requiring investigation shall be referred to the superintendent for consideration and later response.

Members of the public shall not be recognized by the president as the Board conducts its official business except when the Board schedules in advance an interim public discussion period on a particular item or when the Board president asks for comments from visitors when it is felt such comments are relevant to the agenda item being discussed.

 

CROSS REF:    KE, Public Concerns and Complaints

 

Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BEDI News Media Services at Board Meetings

The Board believes that one of the paramount responsibilities of a board of education is to keep the public informed of its policies and actions. Therefore, the Board encourages the attendance of press representatives at all meetings except during executive sessions.

A copy of the agenda and agenda materials shall be sent in advance to members of the working press who request them. Additionally, all reports approved by the Board shall be considered matters of official record and also shall be made available to the press. However, reports-in-progress on which the Board has taken no final action shall be released only upon the Board’s authority as “tentative reports.”

In order that the Board may transact its business with dispatch, questions from the press shall not be entertained while meetings are in progress.

When individual Board members receive requests from news media representatives for information about the school district, they shall be referred to the superintendent.

In the event that representatives of the news media are unable to attend a meeting, they shall be provided upon request a summary of important Board actions.

 

Adopted: July 19, 1977

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

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BGA Policy Implementation

The superintendent and the administrative staff are responsible for informing personnel of Board and district policies and regulations and for seeing that they are implemented in the spirit intended. All employees have the responsibility to familiarize themselves with Board and district policies and to follow them. Disregard for Board and district policies and regulations may be considered insubordination and/or neglect of duty.

CROSS REF:    GBK, Staff Complaints and Grievances

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised: March, 2007

 


 

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BG District Policy Process

It is the intent of the district to develop written policies and make them available to all interested persons. Policies serve as direction for the operation and successful and efficient functioning of the district's schools.

Board policy establishes the boundaries of acceptability within which staff methods and activities can responsibly be left to staff. With this format, the Board does not make day-to-day decisions about operational issues or routine problems. Therefore, the Board policies provide district direction.

The Board reserves the right to review district policies and regulations.

The district chooses to become informed during policy development by key persons and groups affected by ultimate implementation of policies. Policies must align with negotiated agreements, district beliefs, strategic planning, collaborative decision making, equity issues, resources, training, safety, and communication. Since individual policies vary markedly in the number of groups and individuals affected by each, policy development itself varies in degree, scale, and number of individuals or groups to become involved in a particular policy development.

Proposals regarding policies may originate with a member of the Board, the superintendent, staff member, parent, student, consultant, civic groups, or any resident of the district. A careful and orderly process shall be used in examining such proposals prior to action upon them by the district.

The policies of the district are framed and meant to be interpreted in terms of state laws and regulations and other regulatory agencies within state and federal levels of government.

The district welcomes suggestions for ongoing policy development as changes in needs, conditions, and objectives require revisions, deletions, and additions to policies.

LEGAL REFS: 
C.R.S. 22-32-109 (1)(a-c),(w),(y)(I) 
C.R.S. 22-32-110 (2-4) 
C.R.S. 22-33-104 (4)

 

Revised June 2000

Adopted: August, 2000

Revised: March, 2007

 

 

 

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BGB Policy Adoption

Except for policy actions to be taken on emergency measures, the adoption of Board policies shall follow this sequence which shall take place during at least at two regular or special meetings of the Board.

1.      First meeting - The proposal shall be presented as an information item. Opportunity offered to concerned groups or individuals to react to policy proposals.

2.      Second meeting. The proposal shall be presented for a final reading, discussion and final vote. Policies may or may not be adopted at final reading. The final vote shall be at least one month after the meeting at which the policy proposal was first placed on the agenda.

Policies adopted or revised by the Board shall be attached to and made a part of the minutes of the meetings at which they were adopted or revised.

New or revised policies shall be effective immediately upon adoption unless a specific effective date is provided.

Emergency Procedure

On matters of unusual urgency, the Board may waive the one-month limitation and take immediate action to adopt or revise policies. When such immediate action is necessary, the superintendent shall inform concerned groups or individuals.

 

Adopted: July 19, 1977

Revised: 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: October, 2005

 

 

 

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BGB-R Policy Adoption

(Waiver Requests)

School-level accountability committees may request a waiver of Board policy to facilitate attainment of a school-level goal by submitting a written application to the Board of Education. The request for waiver or renewal of an existing waiver must be supported by a majority of committee members and the building principal.

Waivers will be good for two years and may be renewed without limit for additional two-year periods after review by the Board.

The waiver or waiver renewal request must include:

1.      Coding and title of the policy to be waived

2.      Specific documentation demonstrating how the policy prohibits the school from achieving a school goal

3.      Expected outcome of the waiver or waiver renewal

4.      Duration requested for the waiver or waiver renewal

5.      Explanation of how the waiver or waiver renewal would assist the school in reaching its goal

6.      Financial impact of the waiver

The written request for a waiver or waiver renewal must be received by the Board at least 60 days prior to proposed implementation.

The waiver or waiver renewal will be granted if the Board determines that the school has clearly demonstrated that the waiver or waiver renewal will result in the school’s accomplishing its goal.

The Board will provide a written response to the waiver or waiver renewal request within 30 days of receipt of the request.

 

Current practice codified April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BGD (Also CHB) Board Review of District Policies and Regulations

The Board of Education reserves the right to review district policies and regulations recommended by the administration, but it shall revise or veto such policies and regulations only when, in the Board’s judgment, they are inconsistent with policies and regulations adopted by the Board. The Board shall be provided with copies of all district policies and regulations recommended by the administration.

Policies and regulations shall be officially approved by the Board when required by state or federal law or requested to do so by the superintendent.

Before issuance, policies and regulations shall be properly titled and coded as appropriate to the policy codification system selected by the Board.

CROSS REF:    BGA, Policy Development System

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised: March, 2007

 

 

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BGF Suspension of Policy

Board of Education/Superintendent may, in case of emergency, suspend any part of district policies and regulations.

 

CROSS REF:    BGB, Policy Adoption

 

Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

Revised: March, 2007

 

 

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BHC (Also GBD) Board-Staff Communications

The Board desires to maintain open channels of communication between itself and the staff. The basic line of communication, however, shall be through the superintendent.

Staff Communications to the Board

All communications or reports to the Board or any Board committee from principals, supervisors, teachers or other staff members shall be submitted through the superintendent. This procedure shall not be construed as denying the right of any employee to appeal to the Board from administrative decisions on important matters, provided that the superintendent shall have been notified of the forthcoming appeal and that it is processed in accordance with the Board’s policy on complaints and grievances.

Staff members are reminded that Board meetings are meetings held in public and, as such, provide an opportunity to observe the Board’s deliberations on problems of staff concern.

Board Communications to the Staff

All official communications, policies and directives of staff interest and concern shall be communicated to staff members through the superintendent. The superintendent shall employ all such media as are appropriate to keep staff fully informed of the Board’s problems, concerns and actions.

Visits to Schools

Individual Board members interested in visiting schools or classrooms shall make arrangements for visitations through the principals. Such visits shall be regarded as informal expressions of interest in school affairs and not as inspections or visits for supervisory or administrative purposes.

 

CROSS REF:    GBK, Staff Complaints and Grievances

 

Adopted: July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BHCA (Also GBDA) Board-Staff Meet and Confer Process

The intent of this policy is to:

1.      Provide educational excellence for students and promote positive growth by allowing the Board, teachers and administrators to become directly involved with the decision making process.

2.      Develop a feeling a mutual trust and respect by enhancing the questioning process and by brainstorming alternative solutions to problems so that students may be better served.

3.      Provide for a clear procedure for open communication.

4.      Allow employees to impact educational policy and regulations for the betterment of students by promoting buy-in to the district’s mission statement, goals, policies and procedures.

5.      Encourage a non-threatening, objective process for dealing with problems and promote high morale among all parties.

General Provisions

The joint committee shall review any proposed changes to this policy.

1.      A joint committee shall consist of two subcommittees:

a.      Two Board members and an administrator(s) appointed by the Board

b.      Four teacher representatives selected by the Eaton Education Association with the intent to represent all teachers, levels, and schools.

2.      The agenda shall be set prior to the meeting by a joint subcommittee. The joint committee shall meet to discuss and propose issues regarding teachers’ salaries and economic fringe benefits. An economic fringe benefit is defined as a direct financial benefit to which all faculty members have access on a regular basis. Each subcommittee may propose up to two specific items other than salaries and economic fringe benefits.

The joint committee also may address and propose alternative recommended solutions to other problems, including proposed alternative policies and regulations, so that students may be better served. The issue analysis format is recommended as a tool to be used by the joint committee in addressing alternative solutions to problems and in promoting open communication.

3.      All proposals or concerns initiated by either subcommittee shall be submitted in multiple copies, if possible prior to the date of the meeting. The superintendent/designee shall make available to both subcommittees the proposed detailed budget for the next fiscal year as soon as it is available. . Discussions shall be conducted in closed sessions unless both subcommittees agree otherwise.

4.      Tentative agreements reached by the joint committee shall be typed and signed by representatives of the two subcommittees. Tentative joint committee agreements shall be subject to ratification by the Board and the association. Preliminary ratification by both the Board and the association shall be acknowledged by the subcommittees before official Board ratification and adoption is finalized.

After ratification by the Board, the agreement shall be signed by the Board representatives and the president and vice president of the Eaton Education Association. The association shall provide copies and distribution of the ratification to all teachers.

Communication

1.      The joint committee members shall have a common goal of discussing issues and proposed solutions in a timely fashion and in good faith. All members of the joint committee are encouraged to participate in discussions. 

The first meeting to discuss and propose issues regarding teachers’ salaries and economic fringe benefits shall be scheduled within four weeks after the fall term begins. Subsequent meetings to discuss and propose issues regarding teachers’ salaries and economic fringe benefits shall take place at least once every two weeks until tentative agreements have been reached on all proposals. These meetings shall be conducted at times and places mutually agreeable to both subcommittees. 

Additional meetings to address and propose alternative recommended solutions to other issues shall be conducted at times and places mutually agreeable to both subcommittees. These meetings may be conducted as the need arises throughout the year.

2.      Whenever possible, the Board shall send a copy of any proposed policy change to the president of the Eaton Education Association at least seven days before the first reading. A copy shall be made available to any other interested or concerned party. In order to promote communication, the Board shall be open to confer with the association on any proposed policy change that deals with the teaching staff. 

The Board shall use the meet-and-confer joint committee to address any differences that might exist in proposed policies and to make recommendations to the Board on changes to proposed policies.

3.      The door of every administrator and Board member is open to talk to teachers and to teacher representatives. The district always prefers informal rather than formal resolution, if possible, of questions and situations. If a resolution is not reached through informal discussion, the appeal process may then be used.

4.      The Board shall maintain an updated policy manual on the district’s website.

5.      An official interpretation of any policy shall be provided by the superintendent or the Board if a question arises as to the intent and/or meaning of the policy. If there is a disagreement on the interpretation or intent of the policy, the issue shall be referred to the meet-and-confer committee for a recommendation to be brought back to the Board of Education for action.

 

CROSS REFS:  AD, Educational Philosophy (Mission Statement)

                        GBK, Staff Complaints and Grievances

 

Adopted June 15, 1982

Revised September 1989

Adopted: August 4, 1999 (date of manual adoption)

Revised: August, 20, 2001

 

 

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BIA New Board Member Orientation

A new member of the Board shall be afforded the Board's and the staff’s fullest measures of courtesy and cooperation. Board and staff shall make every feasible effort to assist the new member to become fully informed about the Board’s functions, policies, procedures and problems.

1.      The new member shall be provided with copies of all appropriate publications and aids including the Board policy manual and publications of the state and national school boards associations.

2.      The Board president and members of the administrative staff also shall confer with the new member as necessary on special problems or concerns.

3.      The new member shall be encouraged to participate in the new board member workshop conducted by the Colorado Association of School Boards.

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BIB Board Member Development Opportunities

The school board in modern America faces a difficult set of challenges. It must fashion a quality educational program, must decide complex policy issues and must oversee the prudent management of school facilities.

The public expects its elected Board members to demonstrate high qualities of leadership as they deal with affairs of the public schools. In turn, the Board expects public support for its efforts to enlarge the horizons and abilities of its members.

The Board of Education places a high priority on the importance of a planned and continuing program of inservice education for its members. The central purpose of the program is to enhance the quality and effectiveness of public school governance. The Board shall plan specific inservice activities designed to assist Board members in their efforts to improve their skills as members of a policymaking body; to expand their knowledge about trends, issues and new ideas affecting the continued welfare of local schools, and to deepen their insights into the nature of leadership in a modern, democratic society.

Funds shall be budgeted annually to support the program. Individual Board members shall be reimbursed for out-of-pocket costs incurred through participation in approved activities. The Board as a whole shall retain the authority to approve or disapprove the participation of members in planned activities.

The public shall be kept informed through the news media about the Board’s continuing inservice education and about the programs anticipated for short- and long-range benefits to the schools.

The Board regards the following as the kinds of activities and services appropriate for implementing this policy:

1.      Participation in school board conferences, workshops and conventions held by the state and national school boards associations

2.      District-sponsored training sessions for Board members

3.      Subscriptions to publications addressed to the concerns of Board members

 

Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BIBA School Board Conferences, Conventions and Workshops

In keeping with the need for continuing inservice training and development for its members, the Board encourages the participation of all members at appropriate school board conferences, workshops and conventions. However, in order to control both the investment of time and funds necessary to implement this policy, the Board establishes these principles and procedures for its guidance:

1.      A calendar of school board conferences, conventions and workshops shall be maintained by the Board secretary. The Board shall decide periodically which meetings appear to be most promising in terms of producing direct and indirect benefits to the school district. At least annually the Board shall identify those new ideas, procedures or possible benefits that might result from participation at such meetings.

2.      Funds for participation at such meetings shall be budgeted for on an annual basis. When funds are limited, the Board shall designate which of its members would be the most appropriate to participate at a given meeting.

3.      When a conference, convention or workshop is not attended by the full Board, those who do participate will be requested to share information, recommendations and materials acquired at the meeting.

 

CROSS REFS:  BID-R, Board Member Compensation and Expenses

                        DKC, Expense Reimbursement

 

Adopted: July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BID/BIE Board Member Compensation and
Expenses/Insurance/Liability

Board members shall receive no compensation for their services. However, upon submitting vouchers and supporting bills for expenses incurred in carrying out specific services previously authorized by the Board, Board members may be reimbursed from district funds.

Such expenses may include the cost of attendance at conferences of school boards associations and other professional meetings/visitations when such attendance and expense payment has had prior Board approval.

The Board shall purchase liability insurance and errors-and-omissions insurance to protect its members individually and collectively for claims made against them as a result of their membership on the Board.

 

LEGAL REFS:   C.R.S. 22-32-104 (5)

                        C.R.S. 22-32-110 (1)(n),(u),(4)

                        C.R.S. 24-10-102 et seq.

                        C.R.S. 24-18-104 (3)(d),(e)

CROSS REF.:   EI, Insurance Management

 

Adopted July 19, 1977

Revised October 16, 1984

Revised 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BID/BIE-R        Board Member Compensation and Expenses

When attendance at conventions or other educational meetings or travel for other school purposes is authorized in advance by the Board, expenses will be reimbursed as follows:

1.      Coach air fare or the equivalent in mileage if the member chooses to drive to and from the meeting site plus charges for local ground transportation. If the meeting is not at a distance that air flight is possible, travel will be at the rate per mile as set by the Board.

2.      Fees and registration as required for participation at meetings.

3.      Hotel or motel at single room rate.

4.      Reasonable expenses for meals. A maximum per diem allowance may be set by the Board.

Receipts for hotel/motel accommodations and for transportation costs other than cab fare must be submitted with expense vouchers. Expenses must be submitted and accounted for in writing to the superintendent’s office.

 

Approved July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BJ School Board Legislative Program

The Board as a political subdivision of the state must operate within the bounds of state and federal laws affecting public education. If the Board is to meet its responsibilities to the residents and students of the community, it must work vigorously for the passage of new laws designed to advance the cause of good schools and for the repeal or modification of existing laws that impede this cause. To this end:

1.      When appropriate, the Board shall work for the achievement of common legislative objectives through the state and national school boards associations and with other concerned groups.

2.      The Board also shall seek both direct and indirect representation of its position on pending legislation with appropriate state and federal legislators and legislative committees.

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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BK School Board Memberships

The Board shall maintain membership in the Colorado Association of School Boards. Through its membership in this organization it is an indirect member of the National School Boards Association. The Board and its members shall actively participate in the activities of these organizations insofar as possible.

The district shall hold institutional membership in such other educational associations and groups as approved by the Board.

 

LEGAL REF:     C.R.S. 22-32-110 (1)(n)

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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