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Section E-Support Services

Section E

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Table of Contents

EB                                           Safety Program

EBAB                                     Hazardous Materials

EBAB-R                                 Hazardous Materials

EBBA                                     Communicable Diseases

EBBA-R                                 Prevention of Disease/Infection Transmission

EBBB                                     Accident Reports

EBCA                                     Disaster Plans

EBCA-R                                 Disaster Plans

EBCB-R                                 Safety Drills

EBCC                                     Bomb Threats

EBCD                                     Tornado Warnings

EBCE                                     School Closings and Cancellations

ECA/ECAB                           Security/Access to Buildings

ECAC                                     Vandalism

EEA                                        Student Transportation

EEA-R                                    Student Transportation Fee

EEAA                                     Walkers and Riders

EEAC                                     Bus Scheduling and Routing

EEAC-R                                  Bus Scheduling and Routing

EEAE                                     Bus Safety Program

EEAEAA                                Drug and Alcohol Testing for Bus Drivers

EEAEAA-R                            Drug and Alcohol Testing for Bus Drivers

EEAEC (Also JICC)             Student Conduct on School Buses

EEAEC-E (Also JICC-E)     EATON RE-2 SCHOOL DISTRICT

EEAEC-R (Also JICC-R)     Student Conduct on School Buses

EEAEG                                  Use of Wireless Communication Devices by School Transportation Vehicle Operators

EEAFB                                   Use of School Vehicles by Community Groups

EEAFB-R                               Use of School Vehicles by Community Groups

EEAG                                     Student Transportation in Private Vehicles

EEBA                                     School Transportation Vehicles

EEBB                                     Use of Private Vehicles on School Business

EF                                           Food Services

EFC                                        Free and Reduced-Price Food Services

EFEA                                     Nutritious Food Choices

EFF                                        Adult Food Services

EGAD                                     Copyright Compliance

EGAEA                                  Electronic Communication

EI                                             Insurance Management

 

 

EB   Safety Program

Accidents are undesirable, unplanned occurrences which may result in tragic consequences–bodily harm, loss of school time, property damage, legal action and even fatality. It shall be the policy of the Board to guard against such occurrences by taking reasonable precautions to protect the safety of all students, employees, visitors and others present on district property or at school-sponsored events.

The practice of safety also shall be considered a facet of the instructional plan of the district schools by virtue of educational programs in traffic and pedestrian safety, fire prevention, emergency procedures, etc., geared to students at different grade levels.

Each principal shall be responsible for the supervision of a safety program for the school. General areas of emphasis shall include but not be limited to inservice training, accident record-keeping, plant inspection, driver and vehicle safety programs, fire prevention, emergency procedures, and the solution of traffic safety problems affecting students, employees and the community.

The superintendent shall have overall responsibility for the safety program of the district. It shall be the responsibility of the superintendent to see that appropriate staff members are kept informed of current state and local requirements relating to fire prevention, civil defense, sanitation, public health and occupational safety.

 

LEGAL REFS:   C.R.S. 9-1-101 through 9-1-106 (construction requirements, fire escapes, etc.)

                        C.R.S. 22-3-101 through 22-3-104 (eye protective devices)

                        C.R.S. 22-32-109 (1)(w)

                        C.R.S. 22-32-110 (1)(k)

                        C.R.S. 22-32-124 (2),(3) (building inspections)

                        C.R.S. 24-10-106.5 (duty of care)

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBAB      Hazardous Materials

The Board of Education recognizes its responsibility for providing an environment which is reasonably secure from known hazards. There are many areas of the school operation, from science laboratories and art departments to custodial services and vehicle maintenance, which use a variety of materials that are hazardous.

Hazardous materials include any substance or mixture of substances that poses a fire, explosive, reactive or health hazard as more fully defined by law.

The Board, through the superintendent, shall cause to be created procedures which address the purchase, storage, handling, transportation and disposal of hazardous materials for all school facilities and operations including instructional areas. Emergency response actions and evacuation plans also shall be coordinated with the procedures.

The procedures shall comply with all local, state and federal laws and regulations which pertain to the safe and proper storage, transportation and disposal of hazardous materials.

The goal of the procedures shall be to set into place an ongoing process by which each location in the district may begin a program of identifying and managing potentially hazardous materials. District personnel shall be encouraged to make less dangerous substitutions for hazardous substances to the extent possible and to minimize the quantities of such substances stored on school property.

Appropriate school personnel shall be trained to take precautions to prevent accidents and to handle them in the event they do occur.

It is not the intent of the Board to expand or modify the district's potential liability exposure through the adoption of this policy. The district's voluntary compliance with any statute or regulation to which it is not otherwise subject shall not be construed to create or assume any potential liability under any local, state or federal law or regulation.

 

LEGAL REFS.:  42 U.S.C. §6901 (1982 & Supp. III 1985) (Resource Conservation and Recovery Act [RCRA] and accompanying regulations

                        42 U.S.C. §9601 (1982 & Supp. IV 1986) (Comprehensive Environmental Response Compensation and Liability Act [CERCLA] and accompanying regulations

                        49 U.S.C. 1801 (Hazardous Materials Transportation Act)

                        C.R.S. 13-21-108.5 (persons rendering assistance relating to discharge of hazardous materials immune from civil liability)

                        C. R. S. 24-10-106.5 (duty of care in Colorado Governmental Immunity Act)

                        C.R.S. 25-15-101 et seq. (State Hazardous Waste Management Program)

                        C.R.S. 29-22-101 et seq. (Hazardous Substance Incidents)

                        C.R.S. 42-4-228 (vehicles transporting explosive or hazardous materials)

                        C.R.S. 42-4-234 (3)

                        C.R.S. 43-6-101 et seq. (Hazardous Materials Transportation Act of 1987)

                        6 CCR 1007-3, Part 261 (identification and listing of hazardous waste)

                        8 CCR 1507-1 (operation of commercial vehicles and transportation of hazardous materials)

 

Adopted April 18, 1989

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBAB-R   Hazardous Materials

1.      Hazardous materials program supervisor

Overall supervision of the operation of all hazardous materials policies and procedures within the district will be the responsibility of the maintenance director who will serve as the hazardous materials program supervisor, referred to throughout these procedures as the "supervisor. "

At each location, a district employee will be designated as the local hazardous materials coordinator, referred to throughout these procedures as the "coordinator. " At each location, there also will be an alternate district employee designated as a backup to the coordinator. 

The coordinator will be responsible for all aspects of dealing with hazardous materials at the location and will comply with all district policies and procedures and local, state and federal laws and regulations dealing with hazardous materials. The coordinator also will be responsible for reporting any violations in the district's hazardous materials policy or procedures simultaneously to the supervisor and the building/location administrator.

2.      Initial inventory and material identification

The supervisor will cause an initial inventory of all hazardous materials to be completed throughout the district to identify potentially hazardous substances. The supervisor will designate a qualified district employee to conduct the inventory of hazardous materials at each location with the assistance of the supervisor and the location/building administrator or a designee. This person also will coordinate the identification of hazardous materials. 

The party conducting the inventory will work with and provide training in the proper process of identifying hazardous materials to at least one designated district employee at each location (either the coordinator or an individual directly in charge of any of the hazardous materials storage/use areas).

At the direction of the coordinator, these trained employees will conduct all future inventories. 

The coordinator will arrange for the identification of any unknown suspected hazardous substance through the supervisor. 

3.      Tracking, inventory and material safety data sheets

Each coordinator will be responsible for logging in the receipt of all hazardous materials received at that location. The coordinator will track and keep complete written records of the storage, use and ultimate disposition of the hazardous materials. On or before September 1 of each year, the coordinator will provide a copy of the current inventory log and record of disposition of all hazardous materials to the supervisor. 

The supervisor will maintain a copy of each location's inventory and documentation of all hazardous materials. This information may be released to appropriate police, fire and emergency service authorities. 

The supervisor will be responsible for establishing and maintaining the material safety data sheets (MSDS) system for the district. 

Each operation and location will maintain a set of MSDS in its area for all hazardous materials with which it has contact. These MSDS will be available for review and use by every district employee. The MSDS also will be available for inspection by appropriate police, fire, health and emergency service authorities. 

The purchasing department and the warehouse each will maintain a set of MSDS for all hazardous materials with which they have had contact.

4.      Purchase of hazardous materials

In addition to following the district's regular purchasing procedures, an employee may purchase hazardous materials only with the approval of the coordinator for use at a specific location. The purchasing department will not process any purchase order which does not include the appropriate approval. 

The supervisor, the purchasing department and the warehouse will maintain a list of prohibited hazardous materials which will be updated at least once a year. 

Hazardous materials will not be purchased through any mechanism other than a purchase order through the purchasing department unless the following conditions are fulfilled:

a.      The requestor secures the prior written approval of the supervisor.

b.      The requestor provides written notice of the purchase along with copies of all supporting documents including MSDS and the reason for the purchase to the supervisor, the location/building administrator and the supervisor of purchasing.

All purchase orders for hazardous materials will include a requirement that the shipment of any such materials includes MSDS with any order or portion of the order. Purchase orders also will note that failure to provide MSDS with the shipment may result in either the district's refusing to accept the shipment or the district's conditionally accepting the shipment and refusing to pay for it until the MSDS are provided. 

Any unapproved purchase of hazardous materials is beyond the course and scope of the district employee's authority and is forbidden. Such a purchase may be grounds for termination. 

The above procedures also will apply to the acceptance of donated hazardous materials.

5.      Storage, recycling or transfer of hazardous materials

The supervisor will designate an area or areas for storage of:

a.      Materials which might become or are hazardous materials.

b.      Hazardous materials which have been declared waste and are being held for disposal.

The supervisor may designate storage areas at each location if appropriate as well as a central district storage site. 

When a coordinator has a material which qualifies as hazardous material at that location and which may require disposal, the coordinator will contact the supervisor to arrange for storage, transfer or disposal as appropriate. Materials no longer needed at one location may be available for transfer within the district to other programs or locations. 

When materials are not needed by a district location, operation or program, the materials may be declared as waste. Only the supervisor will be authorized to declare a hazardous material as waste. 

Storage of hazardous materials will be in compliance with federal, state and local law. All hazardous materials will be separated according to physical properties and stored safely in storage areas appropriate to the risk posed by the materials. For example, volatile substances such as petroleum distillates will be stored in approved safety cabinets. Where appropriate, storage cabinets may be locked and access to students or non-authorized staff limited. 

All containers for hazardous materials will be labeled to show date of receipt by the district, shelf life and expiration date. Where space permits, materials will be stored so that the oldest materials are used first (first in-first out). 

Transfer of hazardous materials within the district will be accomplished in compliance with Section 7 of these procedures.

6.      Disposal of hazardous materials

When a coordinator or a location/building administrator believes that the location has materials which may qualify as hazardous for which there is no immediate need for program or operation requirements or which may need to be disposed of, the supervisor will be contacted. Only the supervisor will be authorized to declare materials to be waste, excess or surplus and to order their disposal. 

When materials are determined to be ready for disposal, the supervisor will arrange for disposal in a manner that complies with all local, state and federal laws and regulations. 

Federal and state laws and regulations provide exemptions from certain regulatory requirements for small quantity generators, i. e. , those entities or locations that generate waste in amounts below statutory or regulatory threshold amounts. Disposal determinations should preserve small quantity generator status for each location and for any central storage area. 

The supervisor will maintain written documentation of the disposal of hazardous materials from all locations in the district. This documentation will be retained in permanent form at one additional location.

7.      Transportation of hazardous materials

Transportation of hazardous materials will meet all local, state and federal requirements and will be coordinated by the supervisor. 

Federal regulation of the transportation of hazardous materials is extensive, complex, requires significant insurance protection, and involves specialized training of staff and special equipment. Because the district cannot meet these requirements economically with current staff, equipment and training, the district will arrange for qualified third parties to transport any hazardous waste or hazardous materials outside the state.

a.      Once a hazardous material is under district control, each location controlling the material will be responsible for the material until it is passed to the control of another district location. The supervisor will verify that the transportation used meets all district, local, state and federal transportation, financial responsibility and insurance requirements. 

Unless specific written approval is received by a district employee from the supervisor, no district employee or volunteer will transport hazardous materials owned by or attributed to the district in a personal automobile.

Subject to the same requirement, no student will be permitted by any district employee or volunteer to transport hazardous materials owned by or attributed to the district in any vehicle, including district vehicles. 

Any unauthorized transportation of hazardous materials is beyond the course and scope of the district employee's or volunteer's authority and is forbidden.

8.      Emergency response plan

The supervisor will develop an emergency response plan that will enable any district employee aware of any incident involving hazardous material to take appropriate action to protect students, staff, the general public and district property. 

This plan will comply with all applicable laws and regulations and will be coordinated with the district and the location evacuation plans.

In addition, a plan to handle spills and leaks will be developed for each location for all hazardous materials at the location. The plan will address immediate emergency procedures, required notification and clean-up procedure and will comply with all applicable laws and regulations. 

All information regarding a hazardous materials incident will be released to the media or the public only by the district's communication officer, the superintendent or their designee. No other district employee is authorized to release information regarding any such incident. 

The supervisor will coordinate with the district's legal counsel and the superintendent's office any notification or reports to local, state and federal authorities as well as the district's appropriate insurance/risk management representative.

9.      Evacuation plan

An evacuation plan will be developed and implemented for each location. In developing the evacuation plan, consideration will be given to the location and the types of hazardous materials present at the location.

An evacuation drill will be held at least once each calendar year at each location. Where possible, this plan will be coordinated with existing fire drills, bomb threat evacuation plans and tornado drills and may be conducted in conjunction with any of these other drills. Written records of the drill will be maintained by each location.

a.      As appropriate for the location, copies of the evacuation plan will be posted within the buildings. Copies of the evacuation plan will be maintained by the coordinator, the location/building administrator, the supervisor and any other designated person approved by any of the above-named persons. 

Where practical, the evacuation plan will be coordinated with the fire department, police department and the district's transportation department.

10. Training of staff and students

The coordinators, administrators, staff members handling hazardous materials and school nurses/health paraprofessionals will receive training in responding to hazardous materials emergency incidents. 

When hazardous materials are used in the classroom, both staff and students will be trained in the handling, storage and use techniques appropriate to the materials used as part of the curriculum. The staff also will be instructed in emergency procedures, including evacuation, appropriate to the materials.

 

CROSS REFS:  DJB, Purchasing Procedures

                        EBCA, Disaster Plans

                        EBCB, Safety Drills

 

Approved April 18, 1989

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBBA      Communicable Diseases

By law, admission to school may be denied to any student diagnosed as having a disease or carrying a disease-causing agent whereby his or her attendance could be harmful to the welfare of other students. This includes any disease that poses an unacceptable risk of being communicated to others. Any decision to deny admission shall, however, be based upon reasonable medical judgment.

Communicable diseases may be divided into two categories, those that are readily transmissible in the school environment and those that are not. Readily transmissible diseases include influenza, common colds, and other respiratory infections. Although the incidence of serious or life-threatening illnesses that are readily transmissible in the school environment is quite low, diseases that are transmitted by airborne droplet, such as measles, active tuberculosis, and whooping cough (pertussis), can pose a serious threat to the health of students and staff. There are other serious or life-threatening illnesses that are caused by blood-borne or sexually transmitted infectious agents, such as infection with the Human Immune deficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) or Hepatitis B, which are not readily transmissible in the school environment.

Student health records and information are confidential. Student health information, including infection and suspected infection with a disease-causing agent, shall not be disclosed except in accordance with this policy and Student Records policy in all circumstances. Disclosure of information regarding a student's illness or health status shall be limited to those individuals whose knowledge is necessary to protect the safety and health of the child or others. In most cases, such protection may be accomplished effectively without disclosing the identity of the child affected with a disease.

Standard safety and health practices appropriate for protecting against transmission of diseases shall be applied in circumstances where any student requires first aid, regardless of health status. All body fluids and substances should be treated as infectious.

Diseases Readily Transmissible in the School Environment

Parents are requested to keep a student home when the student is affected with a readily transmissible disease or is too ill to participate in school activities, until the risk of transmission in the school environment passes and the child can participate appropriately in the learning experience. When a student cannot attend school due to illness, the parents should follow individual building procedures for reporting such absences. Students who complain of illness at school may be referred to the school nurse and may be sent home by the principal as soon as the parent/designee has been notified and appropriate arrangements are made.

If it is determined that a student is unable to attend class/participate in academic activities due to a communicable disease, arrangements will be made by administration to provide an alternative educational program.

The principal and school nurse will consult as needed with the local health department for specific measures in handling suspected cases of communicable disease. School officials will cooperate with the local health department which has the discretion to institute appropriate measures to control or eliminate the spread of a disease in the school population. This may include the recommendation for closure of school or exclusion of susceptible person from school.

The principal has the final responsibility for exclusion from school of students with communicable diseases. The principal, school nurse, or designee will annually review with staff the procedures to be used for handling a student who is suspected of having a communicable or "nuisance" disease. For resource, the principal will review the contents of Infection Disease Guidelines for School Personnel.

When information is received by a staff member or volunteer that a student is afflicted with a serious or life-threatening readily transmissible disease, the staff member or volunteer shall notify the school nurse or the principal to determine the appropriate measures to protect student and staff safety and health. The nurse and/or the principal shall determine which additional staff members have a need to know of the affected student's condition. No information, regarding the student's condition shall be otherwise disseminated. The nurse or principal may take any temporary actions pending medical consultation, including removal from the classroom which are deemed necessary to protect the health, safety and welfare of the students and others. Confidentiality is essential by all faculty, staff and volunteers.

Diseases Not Readily Transmissible in the School Environment

Instances of infection with diseases not readily transmissible in the school environment generally do not necessitate immediate action to protect the health, safety and welfare of students and staff, such as temporary removal of a student from the classroom. Considerations regarding confidentiality are paramount, however. When information is received by a staff member or volunteer that a student is afflicted with a serious or life-threatening disease that is not readily transmissible in the school setting such as Hepatitis B, the staff member or volunteer shall notify the principal only, who shall, through the Superintendent, consult with public health officials regarding appropriate measures to be taken with respect to the affected individual and other students and staff. The Superintendent or designee shall determine those persons who have a need to know of the student's condition in order to protect the health and safety of the student or others.

An appeal process will be established that will allow the student and or parent(s) and /or guardian(s) to appeal decisions regarding exclusion from school in writing to the Superintendent.

The Board directs the Superintendent to develop administrative guidelines to implement this policy

 

LEGAL REFS:   C.R.S. 2P-33-104 (2)(a)

                        C.R. S. 22-33-106(2)

CROSS REFS:  EBBA, Prevention of Disease/infection Transmission

                        JHD, Exclusions an Exemptions from School Attendance

                        JLCAA, Physical Examinations of Students

                        JLCCA, Students with HIV/AIDS

                        JRA/JRC, Student Records/Release of Information on Students

 

(Colorado Department of Public Health and Environment, July, 1996)

 

Approved: June 1998

Revised: January 2000

 

 

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EBBA-R   Prevention of Disease/Infection Transmission

(Handling Body Fluids and Substances)

The body fluids and substances of all persons should be considered to contain potentially infectious agents. No distinction may be made between body fluids and substances from individuals with a known disease or infection and those from asymptomatic or undiagnosed individuals. Body fluids and substances include blood, semen, drainage from scrapes and cuts, feces, urine, vomitus, respiratory secretions (e. g., nasal discharge) and saliva.

The following infection control practices should be followed in all situations involving potential contact with any body fluids and substances:

1.      Wear gloves when it is likely that hands will be in contact with body fluids or substances (blood, urine, feces, wound drainage, oral secretions, sputum or vomitus). When possible, wear gloves while holding bloody noses and dealing with cuts that are bleeding heavily. Gloves should be kept in emergency response kits and be readily accessible at sites where students seek assistance for bloody noses or injuries.

a.      If gloves are not available, the use of towels or some other clean material as a barrier may provide some protection.

b.      Cuts and sores on your skin should be routinely covered to avoid infection.

c.      When possible, have students wash off their own cuts and abrasions. After cuts are washed with soap and water, they should be covered with Band-Aids or bandages of the appropriate size. Where possible, students should be taught to hold their own bloody noses.

2.      When possible, pocket facemasks should be used for mouth-to-mouth resuscitation.

3.      Wash hands often and well, paying particular attention to areas around and under fingernails and between fingers.

4.      Clean up as soon as possible after any skin contact with any body fluid or substance.

a.      Wash skin with soap and water

b.      Wash contaminated surfaces and non-disposable items with standard disinfectant. Use aerosol germicide cleaner.

c.      Wash contaminated clothing and linen in detergent with hot water.

d.      Contaminated tissues, paper towels and other disposable items should be placed in plastic bags before being discarded.

Use individual judgment in determining when barriers are needed for unpredictable situations. It is strongly recommended that barriers be used when contact with body fluids or substances is anticipated.

Although HIV (human immunodeficiency virus)/AIDS (acquired immune deficiency syndrome) has received a great deal of attention, there are other diseases more communicable than HIV/AIDS of which staff members also should be aware. The following page includes a table listing communicable diseases and body substance sources of infection.

1.      It is extremely difficult to be infected with HIV/AIDS. Exposure of blood to intact skin is a highly unlikely way of being infected with HIV/AIDS.

2.      HIV/AIDS is transmitted by getting blood, semen or vaginal secretions into the bloodstream of a non-infected person.

3.      Other body substances (saliva, tears, urine or feces) have extremely small, if any, levels of virus.

4.      There have been no documented cases of HIV/AIDS transmitted by mouth-to-mouth resuscitation.

5.      HIV is easily destroyed by common disinfectants.

TRANSMISSION CONCERNS–BODY SUSTANCE SOURCES OF INFECTIOUS AGENTS

Body Substance Source

Organism of concern

Transmission

Blood
– cuts/abrasions
– nose bleeds
– menses
– contaminated needle

 

 

Hepatitis B virus

HIV/AIDS

Cytomegalovirus

 

Bloodstream inoculation through cuts and abrasions on hands

Direct blood stream inoculation

*Feces
– incontinence

 

Hepatitis A virus

Salmonella bacteria

Shigella bacteria

 

 

**Oral inoculation from contaminated hands

*Respiratory secretions
– saliva
– nasal discharge

 

Common cold virus

Influenza virus

***Epstein-Barr virus

 

 

**Oral inoculation from contaminated hands

*Vomitus

 

 

Gastrointestinal viruses 
(e. g., Norwalk virus)

 

 

**Oral inoculation from contaminated hands

*Urine
– incontinence

 

***Cytomegalovirus

 

 

Bloodstream inoculation through cuts and abrasions on hands

 

Semen/vaginal fluids

 

Hepatitis B virus

HIV/AIDS

Gonococcus bacteria

 

 

Sexual contact (intercourse)

 

*There are no reported cases of HIV/IDS suspected of having been transmitted by these sources. Wear gloves when exposed to body secretions, especially blood, urine or feces.

**HAND WASHING IS VERY IMPORTANT!

***These agents cause mononucleosis-like illness.

 

Current practice codified April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBBB      Accident Reports

Adequate and prompt accident reporting is essential if similar accidents are to be prevented from happening again. If there are injuries or property damage, prompt reports also are vital in assuring the district staff, students and others of insurance coverage. Such reports may also be important in the event of litigation.

The Board requires therefore that an accident report be filed on every accident that takes place on school property or that involves a school vehicle, students or staff on school-sponsored trips, including staff members on authorized school business trips. Such reports are required whether or not there are any immediately evident injuries or damage to property.

The Superintendent or designee shall establish procedures for filing accident reports. Reports shall include details that:

1.      Might be helpful in preventing similar accidents in the future.

2.      Are needed for filing insurance claims.

3.      Might be important in case of litigation.

 

Adopted December 18, 1984

Adopted: August 4, 1999 (date of manual adoption)

Revised January 2001

 

 

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EBCA      Disaster Plans

The Board accepts the responsibility of providing facilities, equipment and training to enable the school district to cope with emergencies. The superintendent shall develop school district plans that will provide as much protection as possible for students while at school and on their way to and from school and shall provide adequate instruction so that emergency plans may be carried out with the greatest possible speed and safety.

In addition, the following responsibilities shall be assigned:

1.      The superintendent shall:

a.      Make recommendations to the Board for needed policies

b.      Coordinate a school disaster plan with the local civil defense plan

2.      Each principal shall:

a.      Be informed concerning his responsibilities for organizing and implementing an emergency preparedness program in his school

b.      Select and assign faculty members to various positions of responsibility in accordance with the school plan

c.      Request needed emergency preparedness supplies and equipment

d.      Inform parents concerning the school’s emergency plan

3.      Each teacher shall:

a.      Help students develop confidence in their ability to take care of themselves and be of help to others

b.      Be prepared to provide leadership and activities for students during a period of enforced confinement

c.      Be familiar with the psychological basis for working with students under the stress of emergency situations

d.      Be familiar with minimum first aid procedures

4.      The school nurse shall:

a.      Be prepared to render first aid, treat casualties, and identify and tag young children, unconscious persons and others as indicated and prepare patients for transportation to hospitals

b.      Participate as a health resource person in faculty studies in the areas of curriculum development in determining how to best meet the need for emergency preparedness

c.      Assist the principals in determining the need for additional emergency supplies and equipment

5.      The cafeteria manager and assistants shall:

a.      Maintain an adequate supply of food and water for emergency use

b.      Be prepared to provide emergency food services

6.      Custodians and maintenance personnel shall:

a.      Inspect facilities for structural safety and report defects

b.      Chart shutoff valves and switches for gas, oil, water and electricity and post charts so that other personnel may use them in an emergency

c.      Be prepared to inspect a building following a disaster and report damage to an administrator

d.      Be ready to make emergency repairs to buildings

7.      Bus personnel shall:

a.      Identify various routes by which students could reach home, shelter or evacuation assembly points in case of disaster

b.      Know emergency precautions that need to be taken during school hours or while students are en route to school or home

c.      Keep vehicles serviced and ready to transport evacuees at a moment’s notice

d.      Familiarize themselves with available fuel sources in case of power stoppage

 

Note: Also see the emergency preparedness plan for the town of Eaton approved June 21, 1988 on file in the central administrative office.

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBCA-R   Disaster Plans

(Emergency Preparedness Plan)

1.      The phone system must be kept free. Cut down on as many outside calls as possible.

2.      The secretary and principal will keep a log of all events.

a.      Time call was received from emergency information center

b.      Time of announcement to entire school

c.      Time of actual evacuation

d.      Time of arrival at destination

e.      Time parents were contacted

f.        Any other important events

3.      Announcement will be made on intercom to teachers with instructions

4.      All messages between administration and secretaries will go through the district phone system.

5.      No outside calls should be made except through the secretary or principal.

6.      Outside calls made to the building office should be answered by telling the caller that this is a drill. If it is a real emergency, the public should be told to listen to the radio.

a.      No messages should be taken except those for staff or students from parents or family.

b.      Parents should be handled discreetly with as much information as can be given and told to listen to the radio.

c.      The intercom announcement will be started with a code. Example: Code Yellow is a test. Code Red is an actual emergency.

d.      If the building is being evacuated, students and staff will be told to move to the halls and to the west end of the building.

7.      Instructions will be given if staff and students are to use buses, walk or sit tight.

1.      Plan A–If building is to be evacuated.

a.      Close up school. Close all doors and windows and shut off fans.

b.      Teachers are to take their grade books.

c.      Parents will be contacted through the radio stations and by using the bad weather procedure.

d.      Staff and students either will walk or take the bus to an assigned area and follow instructions .

e.      Students will be transported home after the danger is over.

2.      Plan B–If entire town is evacuated and Ault is in no danger.

a.      Close up school as in Plan A.

b.      Board buses at building.

c.      Transport students and staff to Ault High School gym.

d.      If possible, transport students home around the hazardous area.

e.      Call parents using the bad weather list and all other sources.

3.      Plan C–If there is time, the building will be evacuated and students will be transported home around hazardous area.

4.      Plan D–If the entire town is evacuated and the hazardous area includes Ault.

a.      Close up school as in Plan A.

b.      Call for buses.

c.      Buses will pick up staff and students at the building.

d.      Staff and students will travel to Windsor and stay in the high school gym.

e.      Students will be transported home around the hazardous area if possible.

f.        If it is not possible to transport students, parents will be contacted by using the bad weather list and all other sources and encouraged to pick up their children.

Issued

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBCB-R   Safety Drills

The health and safety of students and personnel in the public schools shall be the first concern of all employees. Principals and supervisors are responsible for the health and safety of employees and students under their jurisdiction; they are expected to take every safety precaution within their power and to report to their superiors any potentially dangerous condition not within their control.

Since emergencies can arise on the first day of school as readily as on any other school day, orientation programs for employees and students shall include instruction in the school emergency plan and the use of emergency equipment. Particular attention shall be given to:

1.      How to turn in a fire alarm

2.      Where the nearest fire extinguisher is located for each classroom

3.      Where the nearest fire alarm box or station is located for each classroom

4.      How to use the types of fire extinguishers in the building

5.      The usual exits, line of travel or emergency procedure that students shall be expected to follow in case of fire, earthquake, civil defense or other emergency for every classroom

6.      The alternate exits, line of travel or emergency procedure which students will be expected to follow in case the usual exit and line of travel are blocked

7.      Where first aid supplies are located and where other equipment (such as stretchers or cots) is kept

Emergency exit information shall be posted in each room. Such information shall be printed clearly in large letters on a card posted next to the corridor of the room.

Sufficient fire drills shall be held during the first two weeks of each school term to satisfy the principal that students and employees thoroughly understand the proper procedures and evacuation routes. After the first two weeks of school, fire drills must be held at least once a month during the school year. School personnel, as well as students, must evacuate.

A report shall be made to the office of the superintendent of schools after the first two weeks of school and after each subsequent fire drill during the school year. This report shall give the date, time of day, required time for building evacuation and a general evaluation of the drill and shall report any unusual conditions associated with the drill. Special mention shall be made of equipment, alarm systems, exits or other circumstances which in any way limit the complete safety of the school.

 

Approved December 18, 1984

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBCC      Bomb Threats

The Board acknowledges its basic responsibility to insure the safety of the students under its care. At the same time, it wishes to deal firmly with bomb threats and to discourage this type of unwarranted disruption, which poses a danger to everyone in the schools even when it is merely a nuisance.

Therefore, the Board requires that procedures for dealing with bomb threats shall:

1.      Aim first toward insuring the safety of students and personnel.

2.      Aim also toward identification of the person or persons making the threat.

3.      Require immediate reporting of any incident to the superintendent and law enforcement agencies.

4.      Not require evacuation of the threatened building. The principal will make the decision to evacuate, complying with any direction given by the superintendent or any order given for evacuation by the police.

5.      Establish appropriate procedures for searching the building for UTO's (unidentified threatening objects). The request of an employee to refuse to participate in a search shall be honored.

6.      Provide that students shall not be dismissed from school until the end of the school day. Instead, if evacuated, they shall remain in designated areas until the principal and the police are satisfied that no danger exists. Teachers shall remain with their students and be responsible for them.

The personnel of the district shall cooperate fully with the police in planning and carrying out procedures for dealing with bomb threats. All personnel, including office and switchboard staff and custodians, shall be given instructions for carrying out their responsibilities in the event of such situations.

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBCD      Tornado Warnings

Although the recognized tornado season is in late spring or early summer, tornadoes can hit at any time. Because of this, tornado drill procedures must be included with an instruction in the school emergency plan during orientation. Particular attention will be given to:

1.      The difference between a tornado watch and a tornado warning.

2.      The definition of a best wall.

3.      The location of best walls.

4.      The usual line of travel to the assigned best wall.

5.      The location and line of travel to alternate best walls.

Best wall information will be posted in each room next to the floor plan. Best walls will be marked with the best wall logo.

Sufficient tornado drills will be held during the first two weeks of the school year to satisfy the principal that students and employees thoroughly understand the proper procedures and best wall locations. Within the first two weeks after spring vacation, sufficient tornado drills will be held again to satisfy the principal that students and employees thoroughly understand the proper procedures and best wall locations.

In the event of a tornado watch, teachers will be informed quietly of the situation, and classes will be uninterrupted. All outside classes will be brought into the building.

In the event of a tornado warning, teachers will move their classes to their assigned best wall areas. Custodians or teachers not on duty will be assigned outside the building as spotters to watch for approaching tornadoes. The protective crouch position should be assumed only if a tornado is sighted in the immediate area.

In the event of a tornado warning, students will be released only to a parent or guardian.

 

Adopted 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EBCE      School Closings and Cancellations

The superintendent/designee is authorized to close the schools or to dismiss early in event of hazardous weather or other emergencies which threaten the safety, health or welfare of students or staff members.

Such action is never to be taken lightly for public education is one of the principal functions of the community and should be maintained at a normal level except in extreme circumstances. When this regularity of operation ceases, serious difficulties are caused and the welfare of students may be jeopardized. Schools may not be closed merely to avoid inconvenience.

While it may be prudent under certain circumstances to excuse all students from attending school, to delay the opening hour or to dismiss students early, the administration has the responsibility to see that as much of theadministrative, supervisory and operational activity is continued as may be possible. Therefore if conditions affect only a single school, only that school shall be closed.

In making the decision to close schools, the superintendent/designee shall consider many factors including the following which relate to the fundamental concern for the safety and health of students:

1.      Weather conditions, both existing and predicted.

2.      Actual occurrence or imminent possibility of any emergency condition which would make the operation of schools difficult or dangerous.

The superintendent shall inform parents, students and staff members early in each school year how they shall be notified in event of emergency closings or early dismissals.

When schools are closed for emergency reasons, staff members shall comply with Board policy in reporting for work.

 

LEGAL REFS:   C. R. S. 22-32-109 (1)(n)

                        C. R. S. 22-33-104 (1)

CROSS REFS:  IC/ICA, School Year/School Calendar

                        JLIB, Student Dismissal Precautions

 

Adopted July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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ECA/ECAB      Security/Access to Buildings

Security for district buildings and grounds (during regular school hours as well as non-school hours) contributes to the well-being and safety of students and staff, as well as to that of the sites themselves.

Each school building shall be inspected annually to address removal of hazards and vandalism and any other barriers to safety and supervision.

During regular school hours, flow of traffic into and out of buildings shall be closely monitored and limited to certain doors.   Access to school buildings and grounds outside of regular school hours shall be limited to district personnel whose work requires it and to sponsors of approved student activities. 

An adequate key control system shall be established which shall limit access to buildings to authorized district personnel and shall safeguard against entrance to buildings by persons unauthorized to have keys.

"Security" means not only keeping buildings locked and secure but also providing protection against physical hazards and acts of violence.  It also includes having available floor plans of buildings and site plans showing campus boundaries and access points. The Board requires and encourages close cooperation with local police, fire and sheriff's departments and insurance company inspectors.

Alarm systems and other devices that protect buildings against illegal entry and vandalism shall be installed where appropriate.  Employment of security personnel may be approved by the Board in situations where special risks are involved.

 

LEGAL REFS:   C.R.S. 18-9-112

                        C.R.S. 18-9-117

                        C.R.S. 22-32-109.1(5)

 

Adopted July 19, 1977; Revised 1990; Adopted: August 4, 1999 (date of manual adoption)

Revised:  July 2001

Revised:  January 2011

 

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ECAC      Vandalism

Every citizen of the district, students and members of the police department are urged by the Board to cooperate in reporting any incidents of vandalism to property belonging to the district and the name of the person or persons believed to be responsible. Each employee of the district shall report to the principal of the school every incident of vandalism known and, if known, the names of those responsible.

The superintendent, the principal or their designee is authorized to sign a criminal complaint against persons suspected of vandalism against school property.

Students who willfully or maliciously destroy school property through vandalism or arson or who create a hazard to the safety of other people on school property may be referred to law enforcement authorities. Students who are caught vandalizing school property may be suspended and/or expelled.

It is the intent of the Board of Education to seek damages as permitted by law from students who vandalize school property and/or their parents or guardians.

 

LEGAL REFS.:  C.R.S. 13-21-107

                        C.R.S. 19-3-113

                        C.R.S. 19-3-117

CROSS REFS.: GBGB, Staff Personal Security and Safety

                        JKD/JKE, Suspension/Expulsion of Students

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

 

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EEA         Student Transportation

The school district’s transportation program shall be designed to get district students who live an unreasonable walking distance from school or are attending a school other than their assigned school pursuant to the No Child Left Behind Act (NCLB) choice option to school and back in an efficient, safe and economical manner.

General responsibility for the transportation system is vested in the Transportation Director. All other people engaged in the transportation program are responsible to that administrator.

It shall be the duty of the transportation director to provide the Board with regular reports and information regarding the efficiency and conduct of the transportation program.

The district shall operate its own fleet of buses and other types of vehicles as needed.

In the event the Board determines that the un-reimbursed expenses associated with providing student transportation are impacting the budget for instructional programs, the Board may explore opportunities to offset those costs through imposition of a transportation fee in accordance with state law.

Alternatively, the district may submit to the voters the question of whether to impose a mill levy increase for the payment of excess transportation costs in accordance with state law. If the mill levy increase is approved, the revenues shall be deposited in the transportation fund.

The district shall waive any transportation fee for any student eligible for reduced price or free lunches as determined by federal regulations.

LEGAL REFS.:  C.R.S. 22-32-110(1)(a) (hold real property in name of district)

                        C.R.S. 22-32-113 (transportation of pupils and imposition of fee for excess transportation costs)

                        C.R.S. 22-32-114 (transportation by parents of own children)

                        C.R.S. 22-51-101 et seq. (Public School Transportation Fund)

                        20 U.S.C. 1116 (choice options contained in No Child Left Behind Act of 2001)

 

CROSS REFS.: DEA, Fund From Local Tax Services

                        EFC, Free and Reduced Price Food Services

                        JFBA, Intra-District Choice/Open Enrollment

                        JQ, Student Fees, Fines and Charges

                        LBD-R, Relations with District Charter Schools

 

Adopted July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised: November 2005

 

 

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EEA-R     Student Transportation Fee

The district may impose and collect a fee for the payment of excess transportation costs by adoption of a Board resolution, in accordance with state law. Prior to adoption of such Board resolution, the Board shall hold a public meeting to solicit and consider recommendations from, at a minimum, the school district accountability committee or its equivalent; teachers; parents; students; and any statewide or local organization that represents parents, students and teachers within the district. The recommendations shall pertain to whether the Board should impose a transportation fee and to the proposed transportation fee schedule. Public notice of this meeting shall be provided at least 30 days prior to the meeting.

At a meeting held subsequent to the meeting at which the Board hears public comments and recommendations, the Board may adopt a transportation fee schedule and Board resolution to impose such a fee. In imposing any transportation fee, the district shall ensure that only those students who use the district’s transportation services shall be required to pay the fee.

 

Adopted: November 2005

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EEAA      Walkers and Riders

Transportation shall be furnished to all students, who live within designated transportation areas. Kindergarten students living within designated transportation areas and attending a morning kindergarten program may be transported to school. Kindergarten students living within the designated transportation areas and attending an afternoon kindergarten program may be transported from school.

 

Adopted: February 21, 1978

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAC              Bus Scheduling and Routing       

Adequate service, safety and efficient operation shall be the goals in the planning of school bus schedules, routes and stops.

The director of transportation shall be responsible for the development of these transportation plans which shall be subject to the approval of the superintendent.

The Board desired that all students be received and discharged from buses as near their homes as possible, but on public roads, unless a private road is for the convenience of the district.  Bus stops shall be designed to comply with state law regarding students’ embarking and disembarking on major thoroughfares.

 

LEGAL REFS:   C.R.S. 22-32-113(2) (Board may determine routes)

                        C.R.S. 42-4-1904 (discharge of passengers)

                        1 CCR 301-26, Rule 4204-R-224.00

 

Adopted:  January 2011

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EEAC-R           Bus Scheduling and Routing

1.      Students are expected to ride the bus to which they are assigned unless there is an unusual situation.

2.      Bus drivers will not wait for students unless they are on their way from their residence to the bus and then only if they are a reasonable distance from the bus.

3.      Bus drivers will follow a close schedule and never leave a station ahead of schedule unless all passengers from that station are aboard.

 

Issued August 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAE       Bus Safety Program

The safety and welfare of student riders shall be the first consideration in all matters pertaining to transportation. Safety precautions shall include the following:

1.      Students shall be instructed as to the proper procedure for boarding and exiting from a school bus and in proper and safe conduct while aboard.

2.      Emergency evacuation drills shall be conducted at least two times a year to acquaint student riders with procedures in emergency situations.

3.      All vehicles used to transport students shall be inspected periodically to see that they meet safety regulations.

All route buses are equipped with state-approved eight-light systems. The flashing amber lights shall be turned on at least 500 feet before the bus stops to pick up students. This is a signal to all motorists that the bus is stopping and they should start stopping at this time. After the bus stops and the flashing red lights come on, it is illegal to pass the bus in either direction.

A bus driver who observes a vehicle passing the school bus when the signal lights are activated shall notify the transportation director of the violation and provide the basic information required by law. The transportation director shall convey this information to the appropriate law enforcement agency.

Buses shall not stop to pick up or discharge passengers at a distance of less than 500 feet between stops.

The school district shall comply with all state laws and regulations pertaining to the operation of school buses and shall make these requirements known to bus drivers. It also shall cooperate with local safety officials in formulating and accomplishing its school bus safety program.

 

LEGAL REFS. : C. R. S. 42-2-501 et seq.

                        C. R. S. 42-4-239

                        1 CCR 204-12 (Colorado Department of Revenue, Division of Motor Vehicles, Commercial Drivers’ License rules)

                        1 CCR 301-26, Rules 4204-R-201 through 207

CROSS REF. :  EEAEAA*, Drug and Alcohol Testing for Bus Drivers

 

Note: Refer to the Colorado Rules and Regulations Governing Operation of School Transportation Vehicles for information concerning driver permits, physical standards, experience, training and other character requirements.

 

Adopted 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAEAA          Drug and Alcohol Testing for Bus Drivers

In accordance with federal law and regulations, the district shall be responsible for implementing a drug and alcohol testing program for school bus drivers. The purpose of the testing program shall be to help prevent accidents and injuries resulting from the misuse of alcohol and controlled substances by bus drivers.

Prohibited conduct

Drivers shall be prohibited from any alcohol misuse that could affect performance on the job including use on the job, use during the four hours before driving, having prohibited concentrations of alcohol in their systems while driving and use during eight hours following an accident.

No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substances except when the use is pursuant to the instructions of a physician who has advised the driver that the substance does not adversely affect his ability to safely operate a motor vehicle.

Required testing

Drivers shall be subject to pre-employment/pre-duty drug testing and to reasonable suspicion, random, post-accident, return-to-duty and follow-up alcohol and drug testing pursuant to procedures set out in the federal regulations. These procedures use an evidential breath testing device for alcohol testing. For controlled substances testing, urine specimen collection and testing by a laboratory certified by the U.S. Department of Health and Human Services shall be required.

Pre-employment drug testing shall be administered to an applicant offered a position in the district prior to the first time the driver performs any safety-sensitive function for the district.

Random alcohol testing shall be limited to the time period surrounding the performance of safety-related functions which includes just before or just after the employee performs the safety-related function. Controlled substances testing may be performed at anytime while the driver is at work.

An employee covered by the federal regulations may not refuse to take a required test.

Consequences if testing indicates drug or alcohol misuse

If the testing confirms prohibited alcohol concentration levels or the presence of a controlled substance, the employee shall be removed immediately from safety-related functions in accordance with the federal regulations. Before a driver is reinstated, if at all, the driver shall undergo an evaluation by a substance abuse professional, comply with any required rehabilitation and undergo a return-to-duty test with verified test results.

A driver who is prohibited from performing safety-sensitive functions may be assigned to non-safety-sensitive functions until such time as the driver complies with the requirements for returning to duty.

The Board retains the authority consistent with state and federal law to discipline or discharge any employee who is an alcoholic or chemically dependent and whose current use of alcohol or drugs affects the employee's qualifications for and performance of his job.

The district is not required under federal law requiring drug and alcohol testing to provide rehabilitation, pay for substance abuse treatment or to reinstate the employee. All employment decisions involving reinstatement, termination or dismissal shall be made in accordance with applicable district policies [optional language] and negotiated agreements.

Record retention

The district shall maintain records in compliance with the federal regulations in a secure location with controlled access. With the driver's consent, the district may obtain any of the information concerning drug and alcohol testing from the driver's previous employer. A driver shall be entitled upon written request to obtain copies of any records pertaining to the driver's use of alcohol or controlled substances including information pertaining to alcohol or drug tests.

Records shall be made available to a subsequent employer upon receipt of a written request from a driver only as expressly authorized by the terms of the driver's request.

Other provisions

The district shall take steps to insure that supervisors receive proper training to administer the drug and alcohol testing program and that employees receive the notifications required by federal regulations.

 

LEGAL REFS.:  49 U.S.C. §2717 et seq. (Omnibus Transportation Employee Testing Act of 1991)

                        49 C.F.R. Part 40 Procedures for Transportation Workplace Drug and Alcohol Testing Programs

                        49 C.F.R. Part 382 Controlled Substance and Alcohol Use and Testing

                        49 C.F.R. Part 391 Qualification of drivers

                        C.R.S. 42-2-401 et seq. (Commercial Driver's License Act)

                       

CROSS REFS:  EEAEA, Bus Driver Requirements, Training and Responsibilities

                        GBEC, Drug-Free Workplace (Drug and Alcohol Use by Staff Members)

                        GDQD, Discipline, Suspension and Dismissal of Support Staff

 

Current practice codified April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAEAA-R      Drug and Alcohol Testing for Bus Drivers

School bus drivers, who operate a motor vehicle requiring a commercial driver's license or small vehicle operator’s permit issued for route purposes, are subject to a drug and alcohol testing program that fulfills the requirements of the federal regulations.

These district regulations reflect several requirements of the federal drug testing regulations but are not intended in any way to modify or limit the procedures for drug and alcohol testing specifically addressed in federal regulation. District personnel will adhere to the detailed provisions of federal regulation in administering the district's drug and alcohol program.

References to tests in these regulations include both drug and alcohol tests unless the context specifies otherwise. The terms drugs and controlled substances are interchangeable and have the same meaning. Drugs refer to marijuana, cocaine, opiates, phencyclidine (PCP) and amphetamines (including methamphetamines).

Pre-employment drug tests

Drug tests will be administered before a driver performs any safety-sensitive functions for the district.

The tests will be required of an applicant only after the position has been offered. Employment with the district is conditional upon the applicant receiving a negative drug test result.

An employee may be exempt from the pre-employment drug test if the employee has participated in a drug testing program within 30 days prior to the application for employment and while participating in that program either was tested for drugs within the last six months (from the date of application) or participated in a random drug testing program in the previous 12 months, provided that the district has been able to make all verifications required by law.

Post-accident tests

Alcohol and controlled substance tests will be conducted as soon after an accident as practicable on any driver who:

·        was performing safety-sensitive functions with respect to the vehicle if the accident involved loss of human life-;or

·        received a citation under state or local law for a moving traffic violation arising from the accident; or

·        operates a school district vehicle on school property or transports school students or school personnel and was investigated by police, or involved in $500.00 or more of property damage, or personal injury to any person involved in the accident.

No driver involved in an accident may use alcohol for eight hours after the accident or until after undergoing a post-accident alcohol test, whichever occurs first.

If an alcohol test is not administered within two hours or if a drug test is not administered within 32 hours after the accident, the district will prepare and maintain records explaining why the test was not conducted.

Tests conducted by authorized federal, state or local officials will fulfill post-accident testing requirements provided they conform to applicable legal requirements and are obtained by the district. Breath tests will validate only the alcohol test and cannot be used to fulfill controlled substance testing obligations.

Before any driver operates a commercial motor vehicle, the district will provide post-accident procedures that will make it possible to comply with post-accident testing requirements.

Random tests

Tests will be conducted on a random basis at unannounced times throughout the year. Random tests for alcohol will be conducted just before, during or just after the performance of safety-sensitive functions. Random tests for drugs do not have to be conducted in immediate time proximity to performing safety sensitive functions. Once notified of selection for drug testing, a driver must proceed to a collection site to provide a urine specimen.

Drivers will be selected by a scientifically valid random process, and each driver will have an equal chance of being tested each time selections are made. The number of bus drivers selected for random testing will be in accordance with federal regulations.

Reasonable suspicion tests

Tests must be conducted when a properly-trained supervisor or district official has reasonable suspicion that the driver has violated the district’s alcohol or drug prohibitions. This reasonable suspicion must be based on specific, contemporaneous, articulable observations concerning the driver's appearance, behavior, and speech or body odors. The observations may include indications of chronic and withdrawal effects of controlled substances.

Alcohol tests will be authorized for reasonable suspicion only if the required observations are made during, just before or just after the period of the work day when the driver must comply with alcohol prohibitions. If an alcohol test is not administered within two hours of a determination of reasonable suspicion, the district will prepare and maintain a record explaining why this was not done. Attempts to conduct alcohol tests will terminate after eight hours.

An alcohol test may not be conducted by the person who determines that reasonable suspicion exists to conduct such a test.

A supervisor or district official who makes a finding of reasonable suspicion also must make a written record of his observations leading to a reasonable suspicion drug test within 24 hours of the observed behavior or before the results of the drug test are released, whichever is earlier.

Return-to-duty tests

A drug or alcohol test will be conducted when a driver who has violated the district's drug or alcohol prohibition returns to performing safety sensitive duties.

Employees whose conduct involved misuse of drugs may not return to duty in a safety-sensitive function until the return-to-duty drug test produces a verified negative result.

Employees whose conduct involved alcohol may not return to duty in a safety-sensitive function until the return-to-duty alcohol test produces a verified result that meets federal and district standards.

Follow-up tests

A driver who violates the district’s drug or alcohol prohibition and is subsequently identified by a substance abuse professional as needing assistance in resolving a drug or alcohol problem will be subject to unannounced follow-up testing as directed by the substance abuse professional in accordance with law. Follow-up alcohol testing will be conducted just before, during or just after the time when the driver is performing safety-sensitive functions.

Records

Employee drug and alcohol test results and records will be maintained under strict confidentiality and released only in accordance with law. Upon written request, a driver will receive copies of any records pertaining to the driver’s use of drugs or alcohol, including any records pertaining to personal drug or alcohol tests. Records will be made available to a subsequent employer or other identified persons only as expressly requested in writing by the driver.

Notifications

Each driver will receive educational materials that explain the requirements of the Code of Federal Regulations, Title 49, Part 382, together with a copy of the district's policy and regulations for meeting these requirements. Representatives of employee organizations will be notified of the availability of this information. The information will identify:

1.      The person designated by the district to answer driver questions about the materials

2.      Categories of drivers who are subject to the drug and alcohol testing requirements

3.      Sufficient information about the safety-sensitive functions performed by drivers to make clear for what period of the work day driver compliance is required

4.      Specific information concerning driver conduct that is prohibited

5.      Circumstances under which a driver will be tested for drugs and/or alcohol

6.      Procedures that will be used to test for the presence of drugs and alcohol, protect the driver and the integrity of the testing processes, safeguard the validity of test results and insure that test results are attributed to the correct driver

7.      The requirement that a driver submit to drug and alcohol tests administered in accordance with federal regulations

8.      An explanation of what constitutes a refusal to submit to a drug or alcohol test and the attendant consequences

9.      Consequences for drivers found to have violated the drug and alcohol prohibitions including the requirement that the driver be removed immediately from safety-sensitive functions and the procedures for referral, evaluation and treatment

10. Consequences for drivers found to have an alcohol concentration of 0. 02 or greater but less than 0. 04

11. Information concerning the effects of drugs and alcohol on an individual's health, work and personal life; external and internal signs and symptoms of a drug or alcohol problem, and available methods of intervening when a drug or alcohol problem is suspected including confrontation, referral to an employee assistance program and/or referral to administrative officials.

Each driver must sign a statement certifying receipt of a copy of the above materials.

The district will inform drivers before drug and alcohol tests are performed.

The district will notify a driver of the results of a pre-employment drug test if the driver requests such results within 60 calendar days of being notified of the disposition of the employment application.

The district will notify a driver of the results of random, reasonable suspicion and post-accident drug tests if the test results are verified positive. The district also will tell the driver which controlled substances were verified as positive.

Drivers will inform their supervisors if at any time they are using a controlled substance which their physician has prescribed for therapeutic purposes. Such a substance may be used only if the physician has advised the driver that it will not adversely affect the ability to safely operate a commercial motor vehicle.

Enforcement

Any driver who refuses to submit to post-accident, random, reasonable suspicion or follow-up tests will not be allowed to perform or continue to perform safety-sensitive functions.

A driver who in any other way violates district prohibitions related to drugs and alcohol will receive from the district the names, addresses and telephone numbers of substance abuse professionals and counseling and treatment programs available to evaluate and resolve drug and alcohol-related problems. The employee will be evaluated by a substance abuse professional who will determine what help, if any, the driver needs in resolving such a problem.

Any substance abuse professional who determines that a driver needs assistance will not refer the driver to a private practice, person or organization in which the professional has a financial interest except under circumstances allowed by law.

Before the driver is returned to safety-sensitive duties, if at all, the district must insure that the employee:

1.      Has been evaluated by a substance abuse professional

2.      Has complied with any recommended treatment

3.      Has taken a return-to-duty drug and alcohol test with a result indicating an alcohol concentration level of less than 0. 02

4.      Is subject to unannounced follow-up drug and alcohol tests. The number and frequency of such follow-up testing will be as directed by the substance abuse professional and consist of at least six tests in the first 12 months following the driver's return to duty.

 

Current practice codified April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: November 2005

 

 

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EEAEC (Also JICC) Student Conduct on School Buses

While the law permits the school district to furnish transportation, it does not relieve parents of students from the responsibility of supervision until such time as the student boards the bus in the morning and after the student leaves the bus at the end of the school day.

The district’s responsibility for student safety begins at the time the student boards the bus, extends through the period of actual attendance at school, and ends when the student is delivered to the regular bus stop at the close of the school day.

Since a school bus is an extension of the classroom, the Board requires students to conduct themselves on the bus in a manner consistent with established standards of classroom behavior. In cases when a student does not use proper conduct on a bus, the driver shall report such instances to the principal.

The principal may suspend the riding privileges of any student whose behavior on a school bus constitutes a serious disciplinary problem. In such cases, the parents of the student involved become responsible for transporting their child to and from school.

 

CROSS REFS.: JIC, Student Conduct

                        JK, Student Discipline

 

Adopted July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAEC-E (Also JICC-E) EATON RE-2 SCHOOL DISTRICT

BUS CONDUCT NOTICE

 

Student’s Name: . ________________________________       Date:.______________________

Bus Number: ____________       Bus Driver’s Name: __________________________________

School: _________________________________________

Dear Parents: Your student has violated the specific rules of bus safety checked below. Continued misconduct could lead to suspension from transportation. The signed notice must be returned to the driver.


___  Deliberate defiance — refusal to cooperate with driver

___  Deliberate delays — loading or unloading

___  Obscene and unacceptable language, gestures

___  Refusal to stay seated

___  Excessive talking and unnecessary noise — lack of courtesy and respect

___  Having or using tobacco on the bus

___  Throwing items of any kind in the bus or out of the windows

___  Extending hands, arms or head out windows

___  Fighting or scuffling on the bus or at the bus stop

___  Tampering with equipment
— deliberate vandalism


___  Other: _____________________________________________________________________ 
___________________________________________________________________________ 
___________________________________________________________________________

The rules of conduct have been established solely in the interest of student safety. Will you do your part by assuring your student’s future good behavior? In the event that misbehavior is repeated on the bus, or behavior is severe enough to warrant suspension from riding the bus, you will be asked to call the Principal.

______________________________________________________________________________

                                                                  _________________________________________

                                                                                         Parent’s Signature

Comments:

 

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAEC-R (Also JICC-R) Student Conduct on School Buses

Rules for Bus Riders

The student will:

1.      Cooperate with the driver

2.      Observe the same good conduct as required in the classroom

3.      Remain seated while the bus is in motion

4.      Keep head, hands and feet inside the bus

5.      Be courteous; use no profane language

6.      Keep the bus clean

7.      Have no tobacco, alcohol or any illegal substance on the school bus at any time

Discipline Procedures

1.      If a discipline problem occurs, the driver will consult with the student or students and, after giving a warning, may assign or reassign seating.

2.      Continued discipline problems will result in the issuing of a written “Bus Conduct Notice. ” This will be signed by a parent and returned to the bus driver. The first notice will involve a conference between the principal and the student. The principal will contact the parent.

3.      A second “Bus Conduct Notice” to the same student will result in a five-day suspension from the bus.

4.      A third “Bus Conduct Notice” will result in a 10-day suspension from the bus.

5.      Continued discipline problems or a fourth notice will result in a permanent suspension from the bus.

 

Issued August 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EEAEG    Use of Wireless Communication Devices by School Transportation Vehicle Operators

While the Board of Education believes the use of wireless communication devices by district transportation vehicle operators is important to provide instant communication regarding emergencies as well as to convey other important information, vehicle operators shall be subject to the following restrictions to ensure safe use.

For purposes of this policy, wireless communication device is defined as any device intended to facilitate communication, including but not limited to cell phones, two-way radios, walkie talkies, palm pilots, beepers, pagers, etc.

Vehicle operators shall not place or receive communication on any personally owned wireless communication device while passengers are loading or unloading from the bus or while the bus is in motion.

Under usual circumstances, use of district owned wireless communication devices shall be allowed when used to assist a vehicle operator and/or dispatcher in the necessary communications periodically needed to safely deliver children home to school, school to school, school to home and on activity trips. Use of such devices while the vehicle is in motion shall be limited whenever possible.

Vehicle operators shall under no circumstances place or receive communications unrelated to district business while on duty.

Violation of this policy may subject the vehicle operator to disciplinary action.

LEGAL REFS:   1 CCR 301-26, Rule 4204-R-232.00

                        C.R.S. 42-4-239 (using a wireless telephone for text messaging while driving is prohibited)

 

CROSS REFS:  EDB. Maintenance and Control of Materials and Equipment

                        EEAE, Bus Safety Program

 

Adopted July 19, 1977

Revised: August 4, 1999 (date of manual adoption)

Revised: October 13, 2003

Revised: October, 2005

Revised:  January 2011

 

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EEAFB    Use of School Vehicles by Community Groups

The general philosophy of the Board of Education is that school vehicles purchased by the school district are to be used primarily for school purposes and that taxpayers shall not be expected to subsidize the expense of providing school vehicles or personnel not necessary for school district purposes. Nevertheless, it is the policy of the Board of Education to make available for use by appropriate community groups school vehicles to the extent that such use does not impinge upon or impair use for school district purposes.

Among community groups that qualify for the use of school vehicles are those composed of citizens 65 years of age and older.  Such groups shall be given special consideration as required by the statute relating to community use of school vehicles.  As permitted by law, all groups shall be expected to pay the actual costs involved in the use of school vehicles.

Non-school use of school vehicles shall not be intermingled with student transportation, nor shall it interfere with:

1.      Student transportation to, from or between schools.

2.      Student transportation for school activities and functions.

3.      Emergency transportation for students.

4.      Time required for maintenance and service of vehicles.

5.      Provision of standby vehicles for school purposes.

Regulations for community use of school vehicles shall be developed by the administration and approved by the Board.

 

LEGAL REF:     C.R.S. 22-32-128 (use of school vehicles by residents of district)

                       

Adopted November 13, 1973

Adopted: August 4, 1999 (date of manual adoption)

Revised:  January 2011

 

 

 

 

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EEAFB-R         Use of School Vehicles by Community Groups

The transportation director shall determine the hours and days when school vehicles may be used by nonschool community groups. This information will be made available to community groups through the office of the superintendent of schools.

The transportation director or designee shall be responsible for approving and scheduling in the time available the use of school vehicles by community groups.  In approving and scheduling such use, such official will apply the following criteria:

1.      No use by groups of less than five will be approved.

2.      Insurance coverage must;

                  be provided by the users

                  be in effect during the time of any such use, with coverage similar to and                           limits not less than the insurance coverage which is in effect while the school              vehicle is being used for transportation of students

                  include the district as a named additional insured

3.      No use will be approved which involves travel over roads or distances which are unduly wearing or damaging to the vehicle or for which the vehicle is inappropriate.

4.      Use will not be approved if the fuel consumption involved adversely affects the fuel availability for school district purposes.

5.      Any approval of use will be subject to cancellation in the event of adverse road, weather or other conditions which could reasonably present a danger to passengers, drivers or vehicles or in the event of unexpected or emergency school needs.

6.      Use will not be approved unless some individual identifies himself/herself as coordinator or leader of the group and agrees to assume the responsibility for collection and remittance to the district of the required reimbursement.

7.      Use will be approved only where the group requesting such use submits a written request 10 days prior to the use, designating the number of riders, the dates and hours of use, the pickup and delivery points, and such other information as the transportation director or designee deems appropriate.  Each such request must be accompanied by a deposit in the approximate amount of the reimbursement which will be required as determined by the business officer or designee.  Upon final determination of reimbursement required, the deposit will be supplemented by the users or a refund made by the district as is appropriate.

8.      Use will not be approved if it is for partisan political activity, activity promoting or opposing any sectarian views; activity which is potentially disruptive or dangerous, activity which if uniformly extended would result in uses which would impinge upon school use or activities of a similar nature which are inappropriate for school district participation.

9.      As between qualified groups, special consideration will be given to groups comprised primarily of persons 65 years of age or older.

10. Use will be approved only where the vehicle and service available are appropriate to the physical condition of the users.

11. Use will be approved only where the group requesting such use is open to all persons who may be reasonably and appropriately included in the group.

All such use will be subject to the availability of appropriate vehicles and district personnel.  The transportation director or designee may impose such requirements as are deemed necessary relative to supervisory personnel accompanying any group utilizing school vehicles.  School vehicles may only be driven by school vehicle operators in compliance with policy EEAEA.

Any group availing itself of use pursuant to these regulations shall agree to and shall reimburse the school district for all of the expenses for operation of such school vehicles as determined by the school district business official.  Such expenses in addition to any others approved by the business official will, upon approval of the business official, include the following:

1.          The actual cost of salaries of vehicle operators and other personnel involved in providing or facilitating the transportation by the nonschool group.

2.          The actual pro rata cost to the district, if any, of the insurance required to be provided.

3.          The actual cost of fuel and oil consumed.

4.          A reasonable pro rata assessment to cover maintenance.

5.          A reasonable assessment to cover a pro rata share of depreciation.

6.          A reasonable assessment to cover a pro rata share of driver preparation and training cost.

7.          All costs resulting from vandalism occurring during the use.

Incidental costs such as but not limited to alternative transportation in the event of a breakdown, feeding and housing of users, and similar costs will be the responsibility of the group using the school vehicle.

 

Approved November 13, 1973

Adopted: August 4, 1999 (date of manual adoption)

Revision:  January 2011

 

 

 

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EEAG      Student Transportation in Private Vehicles

 

A staff member may transport a student or group of students in a personal vehicle for school-related purposes only if the staff member has special permission covering the specific trip.

Special permission for providing student transportation may be granted in exceptional cases by the superintendent.  Exceptional cases shall be determined by review of the number of students traveling, relative costs, safety factors, distance, etc.

Personnel with special permission to use their own vehicles for transporting students must carry their own liability insurance coverage in compliance with state law. A copy of the staff member’s driver’s license, motor vehicle record, and insurance card shall be placed on file with the appropriate administrative official prior to the transportation of students.  A memo of understanding shall be signed by the staff member and districtadministrative official(s) acknowledging that the staff member’s personal liability insurance shall be used first for any necessary coverage.

LEGAL REFS:  C.R.S. 22-32-113 (4)

                        C.R.S. 42-7-101 et seq. (Motor Vehicle Financial Responsibility Act)

 

Adopted March 14, 1978; Revised 1990; Adopted: August 4, 1999 (date of manual adoption)

Revised:  January 2011

 

 

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EEBA      School Transportation Vehicles

                             (Use of Safety Belts)

The use of safety belts in school transportation vehicles is mandatory for all personnel using vehicles that are equipped with safety belts.

Operators of all school transportation vehicles except school buses shall be responsible for ensuring that all passengers use safety belts. The operator shall not begin to move the vehicle until the operator and all passengers are belted or secured in a child restraint system as required by state law.

 

LEGAL REF:     C.R.S. 42-4-236 (children must be placed in a child restraint system that is appropriate for the child’s size and age)

 

Current practice codified April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised:  January 2011

 

 

 

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EEBB      Use of Private Vehicles on School Business

The Board recognizes the need for some school employees to use their own automobiles for school purposes regularly or occasionally. To safeguard the district, employees and students in matters of liability, the following policy shall be observed.

To use a private vehicle for school purposes, the employee must have written permission of the superintendent or designee. This permission may be in the form of a standing permit for employees who use their own cars regularly for school purposes. The permit shall state the particular purpose and whether it includes transportation of students.

Personnel with standing authorization to use their own automobiles must carry liability insurance coverage in compliance with state law. A record of such coverage shall be submitted to the business office.

This policy is not intended to include private motor vehicles used exclusively to carry members of the owner’s household or informal or intermittent arrangements such as sharing of actual gasoline expense or participation in a car pool.

 

LEGAL REFS.:  C.R.S. 22-32-113 (4)

                        C.R.S. 42-7-101 et seq. (Motor Vehicle Financial Responsibility Act)

CROSS REF.:   EEAB, Student Transportation in Private Vehicles

 

Adopted March 14, 1978

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EF    Food Services

The district will operate a school lunch program in its schools which shall be under the overall supervision of the supervisor of food services.

The supervisor of food services shall cooperate with each school principal in matters essential to the proper functioning of the food service program. The responsibility for control of students using the school cafeteria shall rest with the building principal.

Food services shall include hot lunches and breakfasts, through participation in the National School Lunch Program.

The Board shall approve the prices set for meals and the price of milk.

As required for participation in the National School Lunch Program, the Board agrees to the following regulations:

1.      That the food service programs be operated on a nonprofit basis.

2.      That an approved lunch be made available for students to meet at least one-third of their daily food requirements.

3.      That free and reduced-price lunches be provided students who cannot afford to pay the price of the approved lunch.

Students shall be permitted to bring their lunches from home and, provided precautions are taken, to go home for lunch.

 

LEGAL REF. :   C. R. S. 22-32-120

 

Note: Refer to the "Food Services Handbook" for detailed information and district regulations pertaining to the food services program.

 

Adopted 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EFC         Free and Reduced-Price Food Services

The district shall take part as feasible in the National School Lunch and other food programs which may become available to ensure that all students in the district receive proper nourishment.

The administration shall establish regulations which conform with state and federal (or other) requirements regarding participation in programs for free and reduced price meals and supplementary food. Such regulations shall be presented to the Board from time to time for its approval.

 

LEGAL REFS.:  42 U.S.C. 1751 et seq. (National School Lunch Act)

                        C.R.S. 22-32-120

                        C.R.S. 22-82.7-101 et seq (Start Smart Nutrition Program provides funding to eliminate amount students who qualify for reduced price meals pay in                                                                  school breakfast program)

                        C.R.S. 22-82.9-101 et seq (Child Nutrition School Lunch Protection Program)

 

CROSS REF:    EF, Food Services

 

Adopted: July 19, 1977

Revised: 1990

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised:  June 2009

 

 

 

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EFEA       Nutritious Food Choices

At every possible eating occasion, students will have opportunities to practice what they are taught in nutrition education and choose nutritious snacks that are low in fat, sodium and added sugars.

Schools are encouraged to take steps to ensure:

·        nutritious foods are always available as an affordable option whenever food is served or sold;

·        students have limited opportunities to eat snacks high in fat, sodium or added sugars; and

·        competition with nutritious meals served by the school food service program is minimized

The emphasis on healthy choices applies to:

·        a la carte items (separate food choices) offered by the food service program;

·        “competitive foods” which are snacks and beverages sold from vending machines, school stores and fund-raising activities that compete with the food service program; and

·        refreshments that are available at school parties, celebrations and meetings

Each beverage offered for sale to students from any source, including the school cafeteria, vending machines, school stores and fund-raising activities conducted on school grounds, shall satisfy the minimum nutritional standards for beverages adopted by the State Board of Education.  This applies to beverages sold on campus during the regular school day and extended school day, including but not limited to before and after school activities such as clubs, year book, band, student government, drama and childcare/latchkey programs.

The State Board’s nutritional standards for beverages shall not apply to the sale of beverages at school-related events where parents and other adults are a significant part of the audience.  Such activities include but are not limited to interscholastic sporting events, school plays and band concerts. 

LEGAL REFS:  C.R.S. 22-32-134.5 (healthy beverage requirement)

                        1 CCR 301-79 (State Board of Education-healthy beverages rules)

 

Adopted: August 2009

 

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EFF Adult Food Services

The district shall participate with other community agencies and organizations in making convenient, nutritious and inexpensive food programs available to senior citizens and other individuals who qualify.

The use of school facilities for food preparation and meal service shall not be permitted to impede or conflict with the needs of the school lunch program.

In participating in such programs, kitchen and/or lunchroom facilities shall be provided by the school. All other costs, including personnel costs, must be funded or supported through the price charged for meals.

 

Adopted 1990

Adopted: August 4, 1999 (date of manual adoption)

 

 

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EGAD      Copyright Compliance

(Computer Software)

Reproducing computer software without authorization violates the U.S. copyright law. It is a federal offense. Civil damages for unauthorized software copying can be a much as $50,000 or more, and criminal penalties include fines and imprisonment. The money paid for a software product represents a license fee for use of one copy. It does not represent an authorization to copy.

Softlifting” is performed by individuals illegally making copies for their own use, use by a friend, or use for an institution (school).

Softlifting occurs in schools where students, teachers and other employees copy software for use at home or at school or to give to friends. This is an illegal practice unless the software author/developer expressly states either on the software, its packaging, in accompanying literature or through direct oral and/or written communication that it is permissible to make copies without paying a fee or buying additional copies.

Eaton School District RE-2 holds licenses for its computer software from a variety of outside companies. The district does not own this software or its related documentation and, unless authorized by the software company/developer/author, does not have the right to reproduce it.

District employees and students in accordance with the license agreement accompanying each piece of software shall not violate such agreement. If the agreement is violated, individual employees and/or students shall be held personally liable for such action. The school district shall not support any district employee or student illegally copying computer software on district-owned computer hardware.

Unauthorized use of district-owned hardware to illegally duplicate any computer software whether licensed to the district, brought from an individual’s home, obtained from Minnesota Educational Computer Consortium programs available through the Centennial BOCES or from any other source shall be a violation of Board policy and may lead to legal action against an individual or individuals when disclosed.

Any employee illegally copying software owned by the district on district-owned computer hardware or doing the same on hardware not owned by the district shall face possible loss of employment.

Employees or students making, acquiring or using unauthorized copies of computer software shall be disciplined as appropriate under the circumstances. Information regarding the unauthorized use or reproduction on district-owned computer hardware or unauthorized use or reproduction of software licensed to the district on computer hardware not owned by the district shall be communicated by the administration to the author/developer/manufacturer of the software in addition to any action taken locally against the offending individual(s).

Staff members who are providing computer instruction to students, other employees or adults shall educate those individuals about the legal, ethical and practical issues associated with software copying.

The principal of each school shall be responsible for establishing practices which will enforce this policy at the school level.

 

LEGAL REF.:U.S. Code, Title XVII

 

Adopted: April 16, 1985

Adopted: August 4, 1999 (date of manual adoption)

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EGAEA    Electronic Communication

 

Electronic communication is transmittal of a communication between two or more computers or electronic devices, whether or not the message is converted to hard copy format and whether or not the message is viewed upon receipt. Electronic communication includes all electronic messages that are transmitted through a local, regional or global computer network.

All district electronic communication systems are owned by the district and are intended for the purpose of conducting official district business only.  District electronic communication systems are not intended for personal use by district employees.  Employees shall have no expectation of privacy when using district electronic communication systems.

Electronic communications sent or received by the Board, the district or the district employees may be considered a public record subject to retention under state or federal law.  Such electronic communication may also be subject to public disclosure or inspection under the Colorado Open Records Act.

Whenever the district is a party in litigation or reasonably anticipates being a party in litigation, Board members and district employees in possession of electronic documents, e-mail and/or other evidence relevant to the litigation or reasonably anticipated litigation shall retain all such documents, e-mails and other evidence until otherwise directed by the superintendent or designee.

To ensue compliance with applicable law and district policy, the district retains the right to review, store and disclose all information sent over the district electronic communication systems for any legally permissible reason, including but not limited to determining whether the information is a public record, whether it contains information discoverable in litigation and to access district information in the employee’s absence.

Upon sending or receiving an electronic communication, all users shall segregate or store those communications that are public records.  Public records are those that evidence the district’s functions, policies, decisions, procedures, operations or other activities of the district or that contain valuable district data.

Electronic communication on district computers or electronic communication systems will be retained only as long as necessary. Such electronic communication shall be deleted on a routine basis unless otherwise required to be retained by district policy or state or federal law.

The custodian of records for the district shall assist the public in locating any specific public electronic records requested and shall provide public access to public electronic records in accordance with state law.  The district’s records custodian shall also be responsible for assisting the district’s schools and other sites in complying with record retention requirements.

District employees may be subject to disciplinary action for violation of this policy.

LEGAL REFS:   C.R.S. 24-72-203(1)(b)(l) (district must adopt policy regarding the retention, archival and destruction of electronic records)

                         C.R.S. 24-72-204.5 (district must adopt policy on monitoring of electronic mail)

                         C.R.S. 24-80-101 et seq. (State Archives and Public Records Act)

 

CROSS REFS:  JRA/JRC, Student Records/Release of Information on Students

                        GBEE, Staff use of the Internet and Electronic Communications

                        EGAD, Copyright Compliance

 

Adoption: December, 2006

Revision:  November, 2008

 

 

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EI     Insurance Management

The Board shall maintain an adequate insurance program to protect the district against loss of or damage to the district’s property and funds, and to protect the district, its employees, authorized volunteers, student body organizations and members of the Board against claims of bodily injury, property damage or personal injury, whether such claims are valid or frivolous. Furthermore, the Board shall purchase errors and omissions insurance to protect its members and past members, individually and collectively, for claims made against them as a result of their membership on the Board.

The responsibility for administering the total insurance program is delegated to the superintendent or designee. Specifications for the insurance program shall be developed by the administration for Board review and approval. Any modification of these specifications which from time to time may be considered necessary because of change in the law or substantial changes in the district’s exposure shall be brought before the Board for discussion and appropriate action.

The Board shall enter into insurance contracts only on the basis of competitive bid as described in Policy DJE. Property, liability, automobile, inland marine, workers’ compensation, boiler and machinery, bond, group medical and any other elements of the district’s insurance program which cost more than $5,000 annually, shall be let for competitive bids at least every three years, but need not be let annually.

 

LEGAL REFS:   C.R.S. 8-44-110

                        C.R.S. 22-32-110 (1)(s),(t),(u),(v)

                        C.R.S. 22-45-103 (1)(e)

                        C.R.S. 22-53-108 (3)(c)

                        C.R.S. 24-10-115

                        C.R.S. 24-10-115.5

                        C.R.S. 29-13-101 et seq.

CROSS REFS:  BHD/BHE, Board Member Compensation and Expenses/Insurance

                        GCBC, Professional Staff Fringe Benefits

                        GDBC, Support Staff Fringe Benefits

 

Adopted July 19, 1977

Revised November 1996

Adopted: August 4, 1999 (date of manual adoption)

 

 

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