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Section K-School/Community Relations

Section K

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Table of Contents

KB                               Parent Involvement in Education

KBA                            District Title I Parent Involvement Policy

KCB                            Community Involvement in Decision Making

KD                              Public Information and Communications

KDB                            Public’s Right to Know

KDB-R                        Public’s Right to Know/Freedom of Information

KDE                            Crisis Management

KE                               Public Concerns and Complaints

KEB                            Public Concerns/Complaints about Personnel

KEC                            Public Concerns/Complaints about Instructional Resources

KEC-E-1                    Citizen’s Request for Reconsideration of Media

KEC-E-2                    Media Use Review Form

KEC-E-3                    Media Use Review Committee Recommendation

KEC-R                        Public Concerns/Complaints about Instructional Resources

KF                               Community Use of School Facilities

KFA                            Public Conduct on School Property

KHC                            Distribution/Posting of Non-curricular Materials

KHC-R                        Distribution/Posting of Non-curricular Materials

KI                                 Visitors to Schools

KJ/KJA                       Relations with Community/Booster Organizations

KLB                            Relations with Election Authorities



KB   Parent Involvement in Education

The Board of Education believes that the education of each student is a responsibility shared by the school as well as parents.  The Board recognizes the need for a constructive partnership between the district and parents that provides for two-way communication and fosters educational support for students and parents.  In this policy, the word “parent” also includes guardians and other members of a student’s family involved in the student’s education.

In keeping with these beliefs, it is the intention of the district to cultivate and support active parental involvement and to set and realize goals for parent-supported student learning.

To that end all district schools shall:

1.      Consult with and encourages parents to share in school planning and in the setting of objectives through participating in school accountability committees.

2.      Help parents understand the educational process and their role in supporting student achievement.

3.      Inform parents of school choices within the district, including but not limited to, information on open enrollment, choice programs and charter school options.

4.      Provides opportunities for parents to be informed about their student’s progress toward attaining proficiency on state and district content standards through written materials and public meetings. Information shall explain how the student’s progress will be measured and how parents will be informed of such progress.  This information shall also be provided to the school and district accountability committees.

5.      Provide appropriate avenues for parents to find support in their role.

6.      Encourage formal organizations for parents at each school building as well as at the district level. The organizations shall receive information concerning district and school activities and shall have opportunities for input into district decisions as appropriate.

The Board also recognizes the special importance of parental involvement to the success of its Title 1, Migrant Education Program (MEP), and Limited English Proficiency (LEP) programs and directs the superintendent to ensure that the district and schools jointly develop with parents written parent involvement policies that meet the requirements of federal law.


LEGAL REFS:   C.R.S. 8-13.3-101 et seq. (leave for parental involvement in academic activities)

                        C.R.S. 22-7-301 et seq. (measures to increase parental involvement in public education)

                        C.R.S. 22-53-407 (5) (informing parents about standards-based education)

                        C.R.S. 22-30.5-109 (publicity regarding educational options)

                        20 U.S.C. §6301 et seq. (No Child Left Behind Act of 2001)

                        Title I, Part A, Section 1118                                Title II, Part A, Section (a)(3)(B)(IV)

                        Title I, Part A, 1114 (b)(1)(F)                               Title I, Part A, Section 1112 (g)

                        Title I, Part A, Section 1115 (c)(1)(g)                   Title I, Part C, Section 1304 (b)(3)

                        Title I, Part A, Section 1116 (a)(1)(D)                   Title I, Part A, Section 1114 (b)(2)

                        Title I, Part F, Section 1606(a)(7)


CROSS REFS:  ADA, School District Goals and Objectives

                        AE, Accountability/Commitment to Accomplishments

                        AEA, Standards Based Education

                        IA, Instructional Goals and Learning Objectives

                        IHBIB, Primary/Preprimary Education

                        IL, Evaluation of Instructional Programs

                        ILBA, District Program Assessment

                        ILBB, State Program Assessments

                        KBA, District Title 1 Parent Involvement Policy

                        KD, Public Information and Communications


Current practice codified: April 1997

Adopted: date of manual revision

Adopted: August 4, 1999 (date of manual adoption)

Revised:  November 2009



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KBA         District Title I Parent Involvement Policy

Eaton RE-2 School District will accomplish the requirements for parent involvement under Title I-Part A, Title I-Part C, and Title III of the No Child Left Behind Act of 2001 through the following measures:

An advisory committee was formed to develop the parent involvement policy and the Title I plan. The committee members included: parents, district staff, school staff, and community members. Each school will create or use an existing advisory committee to develop a school-level policy through a similar process.

Parents will be invited to provide ongoing input into the Title I program plan, parent involvement policy and parent involvement activities. Input will be garnered through annual meetings, other conferences and meetings held at a variety of times to allow for greater parent participation, in-home visits by school district staff, and written communications such as surveys.

All information related to school and parent programs, meetings, and other activities will be sent to parents in aformat, and to the extent practicable, in a language the parents can understand. When necessary, meetings will include the services of a translator.

Parents will be surveyed to determine their needs and concerns. Parent activities will be designed based on parental input. Reasonable support to promote and facilitate parental involvement will be provided when requested by parents.

All parent involvement programs will be coordinated to the extend feasible and appropriate. Any parent activity will be opened to all parents regardless of funding source. The district and schools will also make efforts to coordinate with other community organizations.

Efforts will be made to identify and ensure that barriers to parental involvement are eliminated. Parents with special needs and circumstances will be offered support to enable them to have greater access to the schools and to activities.

Parent will be encouraged to participate in the education of their child on a variety of levels, including volunteering in the schools, recruiting and assisting other parents in becoming involved, and becoming part of building and district accountability teams. All levels of parent involvement will be honored and acknowledged. This model and practice is based on Joyce Epstein’s Principles for Parent Involvement.

Parents will be asked to participate in the planning and/or conducting training of school personnel around the issue of increased parent involvement, particularly as it relates to the value of parental contributions, how to reach out to and communicate with parents, parent programs, and building ties between parents and the school.

The district will provide assistance to individual schools as the schools begin to write parent involvement policies and to plan parent involvement activities. The assistance may include, but is not limited to, training for building staff, facilitation of meetings, and fiscal assistance in carrying out activities.

Annual meetings will be held to inform parents of the school curriculum, alignment to standards, achievement toward standards, assessment of student progress, program requirements, and evaluation of the parent involvement policy and activities.

Parent training opportunities will be offered to meet identified needs of parents. Such training may include, but are not limited to, literacy training, helping with homework, parenting skills, and using technology.

Annually, the parent involvement policy and parent involvement activities will be evaluated. An advisory committee, which includes parents, will be convened to review data regarding parental satisfaction, access, and suggestions for improvement. This data will be gathered through annual meetings, parent conferences and meetings, in-home visits by school district and BOCES staff, and written communications such as surveys. Data will be used to make changes and to strengthen the parental involvement efforts of the district and schools.

Development of School-Level Title I Parent Involvement Policy

Each school receiving Title I funds will adhere to the district parent involvement policy. In addition to the district level policy, each school shall jointly develop with and distribute to parents of students participating in the Title I program a written school-parent compact or agreement that outlines how parents, school staff and students will share the responsibility of improved student academic achievement and the means by which the school and parents will build and develop a partnership to help students.

Title I Migratory Education Program Parent Involvement

Pursuant to federal law, the district shall establish a Parent Advisory Council for migratory education programs of one or more school years in duration. The Parent Advisory Council shall be consulted to ensure that all programs and projects are carried out in a manner that provides for the same parental involvement as is required for other Title I programs, as noted above, unless extraordinary circumstances make such involvement impractical.

The migratory education programs, to the extent feasible, shall provide for advocacy and outreach activities for migratory students and their families, including informing the students and families and helping them to access other education, health, nutrition and social services.

All information and notices to parents of students in Migratory Education Programs shall be in a format and language understandable to the parents.

Limited English Proficiency Program Parent Involvement

Pursuant to federal law, the district shall implement an effective means of outreach to parents of limited English proficient students to inform them about how they can be involved in the education of their students and be active participants in assisting their students in attaining English proficiency, achieve at high levels in core academic subjects and meet challenging state academic and content standards.

The district shall hold regular meetings for the purpose of formulating and responding to recommendations from parents. Parents shall receive notice of the meetings.

The district shall provide notice to parents of students identified for participation or participating in the program, not later than 30 days after the beginning of each school year (or within 2 weeks if during the school year) that includes the following:

1.      The reasons for the identification of the student as limited English proficient and in need of placement in the program.

2.      The student’s level of English proficiency, how the level was assessed and the status of the student’s academic achievement.

3.      The methods of instruction used in the program, as well as methods used in other available programs, including how such programs differ in content, instructional goals and the use of English and native language instruction.

4.      How the program will meet the educational strengths and needs of their student.

5.      How the program will specifically help the student learn English and meet age appropriate academic achievement standards for grade promotion and graduation.

6.      The specific exit requirements for the program, including the expected rate of transition from the program into classrooms that are not tailored for limited English proficient students (and if funds are used for students in secondary schools, the expected rate of graduation from secondary schools for the program).

7.      For students with disabilities, how the program meets the objectives of the student’s individualized education program.

8.      Information pertaining to parental rights that includes written guidance regarding:

·        The right to have the student immediately removed from the program at the parent’s request

·        Options the parent has to decline enrollment of the student in the program or choose another program or method of instruction if available

·        Assisting parents in selecting among various programs and methods of instruction, if offered

The notice and information provided to parents shall be in an understandable and uniform format and to the extent practicable, provided in a language the parent can understand.

LEGAL REFS:   C.R.S. 22-11-101 et seq. (Education Accountability Act of 2009)  

                        C.R.S. 22-7-407(5) (informing parents about standards-based education)

                        20 U.S.C. §6301 et seq. (No Child Left Behind Act of 2001)

                        Title I, Part A, Section 1118                                Title II, Part A, Section (a)(3)(B)(IV)

                        Title I, Part A, 1114 (b)(1)(F)                               Title I, Part A, Section 1112 (g)

                        Title I, Part A, Section 1115 (c)(1)(g)                   Title I, Part C, Section 1304 (b)(3)

                        Title I, Part A, Section 1116 (a)(1)(D)                   Title I, Part A, Section 1114 (b)(2)

                        Title I, Part F, Section 1606(a)(7)


CROSS REFS:  ADA, School District Goals and Objectives

                        AE, Accountability/Commitment to Accomplishments

                        AEA, Standards Based Education

                        IA, Instructional Goals and Learning Objectives

                        IHBIB, Primary/Preprimary Education

                        IL, Evaluation of Instructional Programs

                        ILBA, District Program Assessment

                        ILBB, State Program Assessments

                        KD, Public Information and Communications


Adopted: October 2003

Updated references:  October 2009


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KCB         Community Involvement in Decision Making

The Board of Education recognizes that the public has vast resources of training and experience useful to schools. The strength of the local school district is in large measure determined by the degree to which these resources are utilized in an advisory way and to the degree that these resources are involved in supporting the improvement of the local educational program.

The Board shall encourage the involvement of citizens both as individuals and as groups to act as advisers and resource persons in the following functions:

1.      In the assessment and evaluation of the educational program

2.      In those instances where the specific talents of the lay person complement and extend the instructional services of the classroom teacher

3.      In solving specific problems

4.      In serving as advisory committees to curriculum development projects

The Board shall give careful consideration to the advice of the public. In the evaluation of such contributions, the first concern shall be for the educational program as it affects the students. The final decision may depart from this advice when in the judgment of the staff and the Board such advice is not consistent with goals adopted by the Board or current educational practice or is not within the reach of the financial resources available.


CROSS REFS:  BCF, Advisory Committees, and subcodes

                        IF, Curriculum Development

                        IICB, Community Resource Persons


Adopted: July 19, 1977

Revised September 20, 1977

Adopted: August 4, 1999 (date of manual adoption)



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KD   Public Information and Communications

Because the schools are an important aspect of this community and because the residents of the district are interested in the programs and activities of the schools, the Board shall make every attempt to:

1.      Keep the public informed about the policies, administrative operations, objectives and educational programs of the schools.

2.      Provide the means for furnishing full and accurate information, favorable and unfavorable, together with interpretation and explanation of school plans and programs.

In meeting these goals, the Board shall place great importance upon the role of the teacher as communicator and interpreter of the school program to parents/guardians and the general public.  Further, it recognizes that there are times when direct communication between school officials and the community is necessary.  At such times, the Board shall encourage and provide these opportunities.

The superintendent shall develop procedures and techniques for ensuring a continuous and free-flowing line of communication between the staff and the district’s residents.


LEGAL REFS:   C. R. S. 22-2-117 (2) (waivers from State Board of Education; public notice required)

                        C.R.S. 22-11-101 et seq. (Education Accountability Act of 2009)

                        C. R. S. 22-32-109.1 (2)(b) (safe school reporting requirements)

                        C. R. S. 22-35-104 (1)(b) (notification regarding concurrent enrollment options)

                        1 CCR 301-1, Rules 2202-R-1.01 et seq. (applicable regulations)


CROSS REFS:  BE, School Board Meetings

                        BG, School Board Policy Process


Adopted: July 19, 1977

Revised 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised:  November 2009



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KDB         Public’s Right to Know

The Board is a public servant, and its meetings and records shall be matters of public information, subject to such restrictions as are set by federal law or regulation, by state statute or by pertinent court rulings.

The official minutes of the Board, its written policies and its financial records shall be open for inspection at the office of the superintendent by any citizen desiring to examine them during hours when the office of the superintendent is open. However, no records shall be released for inspection by the public or any unauthorized persons–either by the superintendent or any other person designated as custodian for school district records–if such disclosure would be contrary to the public interest as described in state law.

The district wishes to support the right of the people to know about the programs and services of their schools and shall make every effort to disseminate information. Each principal is authorized to use all means available to keep parents and others of that particular school’s community informed about the school's program and activities.

If any person or corporation desires a copy of such public record as provided by policy KDB, there shall be a charge of $.25 per page, unless the actual costs of reproduction is greater, in which case the cost may be recovered. This fee shall be waived for the provision of transcripts.

LEGAL REFS:   C.R.S. 22-9-109

                        C.R.S. 22-32-109 (1)(c)

                        C.R.S. 24-72-201 et seq.



                        GBJ, Personnel Records and Files

                        JRA/JRC, Student Records/Release of Information on Students


Adopted: December 16, 1986

Revised: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: April 2007


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KDB-R     Public’s Right to Know/Freedom of Information

1.      A person who has the right to inspect a public record also has the right to request to be furnished a copy of the record.

2.      The fee for copying public records will be $ .25 per page unless actual costs exceed that amount.

3.      If the district in response to a specific request manipulates data to generate a record in a form not used by the district, it may charge a reasonable fee not to exceed the actual cost of manipulating the data and generating the record.  Fulfilling such a request will be at the option of the district.

4.      If a requested record is a result of computer output other than work processing, the fee for a copy will be based on recovery of the actual costs of providing the electronic service and product together with a reasonable portion of the costs associated with building and maintaining the information system.  This fee may be reduced or waived by the superintendent or designee if the electronic service or product is used for a public purpose.

LEGAL REF:     C.R.S. 24-72-205 (reasonable fee for copies)


CROSS REF:    BEDA, Notification of School Board Meetings


Adoption:  November, 2007


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KDE         Crisis Management

The Board of Education acknowledges the necessity of prepar­ing a school response framework to adequately prepare school personnel, parents and the community to respond appropriately to a crisis that involves the school community.   Crisis situations that could impact the school community may or may not occur on school property and include, but are not limited to, suicide, death, acts of violence, trauma, natural disaster and accident.

As an important component of school safety planning, the school district shall take the necessary steps to be in compliance with the National Incident Management System (NIMS), as that system applies to school districts, by July 1, 2009.

The Board directs the superintendent or a designee to develop and implement a School Safety, Readiness and Incident Management Plan (safety plan) that coordinates with any statewide or local homeland security plans already in place.  The safety plan shall incorporate the requirements of state law.  The safety plan shall be done in conjunction with the school district’s local community partners including fire departments, law enforcement agencies, emergency medical service personnel, mental health organizations and local public health agencies.

The safety plan shall provide guidance about how to prevent, prepare for and respond to various crisis situations; a process from coordinating and communicating with law enforcement and other outside service agencies; and protocols for communicating with the media, parents/guardians and the public.  The Board further directs the superintendent or designee to establish a training program for all district employees as an important part of the school safety plan.

The superintendent shall appoint a district-wide safety plan coordinator who shall work with the superintendent to develop the safety plan, recruit and supervise building-level teams, coordinate inservice programs for teams and all staff members, serve as a liaison between central office and staff, and serve as a liaison between the district and local emergency agencies. The coordinator shall be responsible for providing copies of the district’s current safety plan developed pursuant to this policy to local emergency agencies on a regular basis.

Automated external defibrillator requirements

If the district acquires an automated external defibrillator (AED), the district shall meet the training, maintenance, inspection and physician involvement requirements of C.R.S. 13-21-108.1 (3).


LEGAL REFS:   C.R.S. 13-21-108.1(3) (requirements for persons rendering emergency assistance through the use of automated external defibrillators)

                        C.R.S. 22-1-125 (automated external defibrillators requirements must be referenced in crisis management policy)

                        C.R.S. 22-32-109.1 (4)(crisis management policy is required part of safe schools plan)


CROSS REFS: JLCE, First Aid and Emergency Medical Care


Adopted: October 2005

Revision:  November, 2008

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KE   Public Concerns and Complaints

Constructive criticism motivated by a sincere desire to improve the quality of the educational program or to equip the schools to do their tasks more effectively is welcomed by the Board of Education.

The Board believes that complaints and grievances are best handled and resolved as close to their origin as possible. Therefore, the proper channeling of complaints involving instruction, discipline or learning materials will be as follows:

1.      Teacher

2.      Principal

3.      Superintendent

4.      Board of Education


Any complaint about school personnel shall always be referred back through proper administrative channels before it is presented to the Board for consideration and action.

When a complaint is made directly to an individual Board member, the procedure outlined below shall be followed:

1.      The Board member shall refer the person making the complaint to the principal or superintendent.

2.      If the person will not personally present the complaint to the principal or superintendent, the Board member shall then ask that the complaint be written and signed. The Board member may then refer the complaint to the principal or superintendent for investigation.

3.      If at any time the person making a complaint feels that a satisfactory reply has not been received from a principal, that person should be advised to consult with the superintendent and, if still not satisfied, to request that the complaint be heard by the Board of Education.


Current practice codified: April 1997

Adopted: date of manual revision

Adopted: August 4, 1999 (date of manual adoption)



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KEB         Public Concerns/Complaints about Personnel

Constructive criticism of the schools is welcome when it is motivated by a sincere desire to improve the quality of the education program.

The Board places trust in its employees and desires to support their actions in such a manner that employees are freed from unnecessary, spiteful or negative criticism and complaints.

Whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it shall be referred to the superintendent for study and possible solution. The individual employee involved shall be advised of the nature of the complaint and shall be given opportunity for explanation, comment and presentation of the facts as the employee sees them.

If it appears necessary, the administration, the person who made the complaint or the employee involved may request an executive session of the Board for the purposes of more complete study and a decision by the Board. Generally all parties involved including the school administration shall be asked to attend such a meeting for the purposes of presenting additional facts, making further explanations and clarifying the issues.

The Board shall conduct such meetings in a fair and just manner.


Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)



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KEC         Public Concerns/Complaints about Instructional Resources

Occasional objections to a selection of library or classroom materials may be made by the public despite the care taken to select valuable materials for student and teacher use and the qualifications of persons who select the materials. The principles of the freedom to read and of the professional responsibility of the staff to select materials must be defended rather than the materials themselves.

Material that is challenged usually belongs to one of the three basic categories: religion, ideology or profanity/obscenity. Board policies regarding these areas shall be as follows:

1.      Religion–Factual, unbiased material which represents all major religions may be included in library collections.

2.      Ideologies–Libraries shall, with no thought toward swaying reader judgment, make available basic primary and factual material and information on various ideologies or philosophies of government which have had a significant impact on society.

3.      Profanity/obscenity–Materials shall be subjected to a test of educational merit by the professional personnel of the libraries, teachers and administrators. In arriving at a decision, they shall take into consideration the reading public and community standards of morality.

A student and parent may exercise censorship only for that student. The library and Board of Education cannot restrict the freedom of access to materials to any student nor should any student or parent restrict the freedom of access to materials for anyone other than each other. Students and/or their parents objecting to materials should follow the regulations accompanying this policy.


CROSS REFS:  IJ, Instructional Resources and Materials

                        IJJ, Textbook Selection and Adoption

                        IJK, Supplementary Materials Selection and Adoption

                        IJL, Library Materials Selection and Adoption


Portions adopted February 21, 1978 and April 21, 1984

Revised: May 18, 1993

Adopted: August 4, 1999 (date of manual adoption)



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KEC-E-1  Citizen’s Request for Reconsideration of Media

Author or Producer: ___________________       Type of Media: ______________

Title: ___________________________________________________________

Publisher: __________________________       Date of Publication: ___________

Request Initiated by: ________________________________________________

Address: ___________________________        ZIP: ______________________

Telephone: ( )                                   

Patron represents:    ¯ Self

                                    ¯ Organization or group

                                    Name: _______________________________________

To what in the Media do you object? (Please be specific, cite pages, passages, frames, etc.)



What do you feel might be the result of reading, studying or viewing this Media?



For what age group would you recommend this Media?

Does this Media have any good qualities?


Did you read, listen to, or view the entire Media?       ¯ Yes      ¯ No

If not, what parts?


Are you aware of the judgment of this Media by critics and reviewers?

                                                                                          ¯ Yes      ¯ No

What do you believe is the theme of this Media?



In its place, what Media of equal quality would you recommend that would convey as valuable a picture and perspective of our civilization?



What would you like the school to do about this Media?

      ¯ Retain use of material in its current status

      ¯ Remove from assigned reading, viewing or listening status

      ¯ Remove from recommended curriculum list

      ¯ Restrict building level placement

      ¯ Remove from the collection entirely


________________________                                     _____________________

      Signature of patron                                                         Date


Adopted: August 4, 1999 (date of manual adoption)



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KEC-E-2  Media Use Review Form

Author or Producer: ___________________       Type of Media: ______________

Title: ___________________________________________________________

Reviewed by: _____________________________________________________

                                                            (Committee member’s name)

Is there anything in this unit of Media to which you object? (Please be specific; cite pages, passages, frames, etc.)



What do you feel might be the result of reading, studying, or viewing this Media?


Does this Media have good qualities? (Please be specific)


Organizations that have viewed and/or recommended this Media:


What would you like the school to do about this Media?

      ¯ Retain use of material in its current status

      ¯ Remove from assigned reading, viewing or listening status

      ¯ Remove from recommended curriculum list

      ¯ Restrict building level placement

      ¯ Remove from the collection entirely


_____________________________                         _____________________

      Signature of committee member                                  Date


Adopted: August 4, 1999 (date of manual adoption)



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KEC-E-3  Media Use Review Committee Recommendation

Author or Producer: ___________________       Type of Media: ______________

Title: ___________________________________________________________

Organizations that have viewed and/or recommended this Media



Committee recommendation:

      ¯ Retain use of material in its current status

      ¯ Remove from assigned reading, viewing or listening status

      ¯ Remove from recommended curriculum list

      ¯ Restrict building level placement

      ¯ Remove from the collection entirely


Committee members: (please sign name and position)



Additional Comments:



Copies to:      Superintendent’s office

                        Patron requesting reconsideration

                        Faculty involved


Adopted: August 4, 1999 (date of manual adoption)



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KEC-R     Public Concerns/Complaints about Instructional Resources

1.      If a request for reconsideration of materials is made, the person to whom the request is made will:

a.      Be courteous but make no commitments. Try to resolve the issue through open discussion.

b.      Invite the patron to file objections in writing on the form “Citizen’s Request for Reconsideration of Media. ”

c.      Inform the building administrator, faculty directly involved, superintendent and all other concerned parties.

2.      If the patron determines to file a formal complaint, the patron will:

a.      Receive copies of:

1.      The form “Citizen’s Request for Reconsideration of Media”

2.      The Library Bill of Rights

3.      A list of the “Steps in the Reconsideration Process of Print and Nonprint Media”

4.      Relevant Board policies regarding selection and adoption of instructional materials

b.      Complete the form in its entirety

c.      Receive a copy of the final recommendation regarding the complaint

3.      If a formal complaint is filed and a completed form returned, the principal will:

a.      Inform the librarian of the request for reconsideration and provide a copy of the completed form

b.      Inform the superintendent of the request and provide a copy of the completed form

4.      The superintendent will inform the members of the media use review committee of the request and provide a copy of the completed form.

5.      The media use review committee will:

a.      Be recommended by the building administration and appointed by the superintendent

b.      Exist as a standing committee with new appointments made when necessary

c.      Have as its chairman a member elected from within the committee

d.      Consist of two elementary teachers, one middle school teacher, one high school teacher, one library media specialist not from the building in question, and four community members including one member of the district accountability committee. In addition, one student may be included if the building in question is the middle school or high school.

e.      Include the superintendent as an ex officio member

6.      Each member of the media use review committee will have the following responsibilities:

a.      Read/listen/view the entire book, study unit, filmstrip kit, phonograph record, videotape or other media unit in which the objectionable material is found

b.      Become familiarized with professional evaluations of the material by reading reviews

c.      Consider the materials as a whole and judge the strengths and weaknesses of the whole rather than brief passages that are not necessarily representative of the whole

d.      Complete the form “Media Use Review” and meet with the other committee members to discuss the material

7.      The material will not be withdrawn while the reconsideration procedure is taking place. To withdraw materials during the reconsideration process could be seen as prejudicial.

8.      The principal and other staff members involved with the request for reconsideration may be asked to give input by the committee.

9.      The media use review committee as a whole will complete the final form, “Media Use Review Committee Recommendation” and make its decision available through the central office. A copy of the final form will be sent to the complainant and to building level personnel.

10. If the complainant does not accept the decision of the media use review committee, the complainant may appeal to the Board of Education for further consideration.


Portions approved February 21, 1978 and April 21, 1984

Revised May 18, 1993

Adopted: August 4, 1999 (date of manual adoption)



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KF   Community Use of School Facilities

The Board of Education, being aware of the large capital investment the people of the community have in their school facilities, is desirous that the community receives maximum return for its investment. The Board encourages use of the buildings and facilities by community groups in promoting school, civic and social goals, provided this use entails no loss to the regular program of the schools. Therefore, the Board shall make the district’s buildings available on a cost basis to the community when not in use for school activities.

It is not the intent of the Board to compete with persons who have building space to rent. No group shall be entitled to the continuous or intermittent use of school property when such use cannot result in benefit to the entire community. The Board shall not be obligated to make the buildings available to groups for strictly financial or selfish ends.

The following guidelines shall be adhered to when requests are received for the use of facilities:

1.      The schedule for community use of all school buildings shall be coordinated through the office of the respective building administrator or his/her designee. The requesting party must complete the “Application for Use of School Facility” form and have it approved and signed by respective building administrator or his/her designee.

2.      The sponsor of an activity has direct responsibility for the members of any club or other group which is meeting in the building, and the sponsor or a qualified representative must be present before members are expected to begin arriving and must remain until members have departed. 

The signer of the application shall be considered the legal agent of the organization and as such shall be responsible for compliance with all conditions for use of facilities. This person shall be held financially responsible for any damage that might occur to the building and property due to such use.

3.      Rental charges shall be based on time inclusive of that period preceding the opening or beginning of the activity that is used for rehearsal, decoration or preparation and that period following the closing of the activity necessary for the removal of property, dismissal of personnel and return of the facility to normal school use. Rental charges shall be determined by the superintendent based on a fee schedule. The district reserve the right to charge additional fees above those indicated on the fee schedule should extra custodial or other services be required.

4.      Persons using buildings must confine themselves to the rooms and corridors assigned for their use and to the approved times. Areas must be vacated completely at the approved time.

5.      Use of the pool shall be allowed only with a district-approved lifeguard(s) to be paid directly by the applicant.

6.      Bingo or any form of gambling shall not be permitted in district facilities.

7.      Certain groups, agencies and individuals shall qualify for free use of the school’s facilities during hours of regular operation. These include:

a.      Tax-supported agencies

b.      United Way agencies, Heart Fund, March of Dimes, American Red Cross, etc.

c.      Boys Scouts, Girls Scouts and related groups including ceremonial meal functions

d.      Established youth groups such as 4-H

e.      Clubs, groups, societies and associations or individuals in which profit-making or growth through financial gain is not a goal or a by-product

f.        A charge will be made to cover the cost of opening the building when it is at a time when the building is not normally open. At the discretion of the superintendent, school-related clubs and activities shall not be charged a fee after regular hours of operation.

8.      Any group using the school kitchen must employ a member of the school lunch staff or send a representative to receive instruction on the use of the kitchen and operation of equipment. The kitchen shall be left in a clean and orderly condition. School lunch supplies shall not be used.

9.      Occupancy must be limited to rated capacity of requested space.

10. Use of buildings for commercial purposes or by profit-making organizations must be approved by the superintendent. When tickets are sold, tabs must be limited to rated capacity of rental space.

11. No school facility shall be rented or used for other than school preparation purposes two weeks prior to the opening of school.


LEGAL REF:     C. R. S. 22-32-110 (1)(f)

CROSS REFS:  EDC, Authorized Use of School-Owned Materials and Equipment

                        KFA, Public Conduct on School Property


Adopted: October 16, 1989

Revised: May 20, 1992

Revised and approved for First Reading ll/8/99

Adopted: August 4, 1999 (date of manual adoption)



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KFA         Public Conduct on School Property

Persons using or upon school district property for any purpose shall not engage in:

1.      Any conduct intended to obstruct, disrupt or interfere with teaching, research, service, administrative or disciplinary functions, or any activity sponsored or approved by the Board.

2.      Physical abuse or threat of harm to any person or school district owned or controlled property at school district sponsored or supervised functions.

3.      Threat of damage or damage to property of the school district regardless of the location, or property of a member of the community or a visitor to the school when such property is located on school district controlled premises.

4.      Forceful or unauthorized entry to or occupation of school facilities, including both buildings and grounds.

5.      Unlawful use, possession, distribution or sale of drugs and other controlled substances, alcohol and other illegal contraband on school district property, at school sponsored functions, in any school vehicle transporting students or within 1,000 feet of the perimeter of the school grounds. Persons known to be under the influence of liquor shall not be permitted to enter the school building or grounds.

6.      Unlawful use of tobacco.

7.      Unlawful possession of a deadly weapon, as defined in state law, on school property or in school buildings unless the person falls within one of the exceptions in state law for possession of a deadly weapon including that the person:

a.      has legal authority to carry or possess a deadly weapon.

b.      is presenting an authorized public demonstration for the school or an organized class.

c.      is carrying out duties for the school district which require the use of a deadly weapon.

d.      is participating in an authorized extracurricular activity or team involving the use of firearms.

e.      has possession of the weapon for use in an approved educational program that includes but is not limited to any course designed for the repair and maintenance of weapons.

f.        is a peace officer on duty.

8.      Profanity or verbally abusive language.

9.      Any conduct constituting a breach of any federal, state or city law or duly adopted policy and/or regulation of the Board.

Any member of the general public considered by the superintendent or designee to be in violation of this policy shall be instructed to leave the property of the school district.

LEGAL REFS:   C. R. S. 18-1-901 (3)(e)

                        C. R. S. 18-9-106

                        C. R. S. 18-9-108 through 110

                        C. R. S. 18-9-117

                        C. R. S. 18-12-105. 5

                        C. R. S. 18-12-214(3)(a)

                        C. R. S. 18-18-407 (2)

                        C. R. S. 24-14-103.5

                        C. R. S. 25-14-301


CROSS REFS:  ADC, Tobacco-Free Schools

                        GBEB, Staff Conduct

                        GBEC, Drug-Free Workplace

                        JICH, Drug and Alcohol Use by Students

                        JICI, Weapons in School

                        KI, Visitors to Schools


Adopted: October 16, 1979; Revised: September 25, 1990; Revised to conform with practice: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised: April 2003

Revised:  January 2011





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KHC         Distribution/Posting of Non-curricular Materials

Requests from the general public to distribute, post or display in any manner (hereafter referred to as “distribute”) printed non-curricular materials in the Eaton RE-2 School District public schools shall be allowed subject to the following policy and accompanying regulations unless the material is “unacceptable” as described below.

The following shall be considered “unacceptable” material:

1.       So-called “hate” literature that scurrilously attacks ethnic, religious or any racial groups.

2.       Material that promotes hostility, disorder or violence.

3.       Material that is libelous, invades the rights of others or inhibits the functioning of the school or school district, or advocates interference with the rights of any individual or with the normal operation of the school or school district.

4.       Material which in any way promotes favors or opposes the candidacy of any candidate for election, or the adoption of any bond issues proposal, or any public question submitted at any general, municipal or school election. The prohibition shall not apply on any election day or special election when the school is being used as a polling place.

5.       Material that is obscene or pornographic as defined by prevailing community standards throughout the district.

This policy governs non-curricular material and is not intended and shall not be interpreted to interfere with the prerogative of teachers to supplement and enrich text and reference book materials used in their courses with materials which are timely and up to date. However, no teacher shall distribute non-curricular materials in his or her class without complying with the procedures which follow.

The superintendent shall present to any person or persons wishing to distribute printed non-curricular materials a copy of this policy and the accompanying procedures.

The Board of Education shall proceed through the courts of law to obtain injunctive relief and damages, where applicable, for any unauthorized distribution of printed non-curricular materials.


LEGAL REF:     C. R. S. 22-32-110 (1)(r)


CROSS REF:    JICEC, Student Distribution of Non-curricular Materials


Adopted: July 19, 1977

Revised: June 19, 1990

Adopted: August 4, 1999 (date of manual adoption)

Revised: April 2003



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KHC-R     Distribution/Posting of Non-curricular Materials


Any group, organization, corporation, individual, club, society or association (hereafter referred to as “person” or “persons”) that wishes to distribute, post or display in any manner (hereafter referred to as “distribute”) any printed non-curricular material in any public school in the district or at any school-related activity/event must submit the material to the superintendent for approval a minimum of 48 hours prior to the proposed distribution. The superintendent or designee will approve distribution subject to the regulations which follow unless it is determined that the material is “unacceptable” as defined in the accompanying policy. The superintendent or designee will explain in writing the reasons the material was determined “unacceptable” under Board policy.


Any person or persons that are denied approval for distribution of printed non-curricular materials will have the right to appeal the decision to the Board of Education. The appeal will be prosecuted as follows:

1.      Within 10 days after the superintendent’s or designee’s action, written notice must be served by the aggrieved party or parties on the superintendent requesting a hearing before the Board.

2.      The superintendent will schedule the hearing on the agenda of the next regularly scheduled meeting of the Board that generally will be held within 30 days of the filing of a request for a hearing.

3.      The aggrieved party or parties must attend the meeting. The superintendent will have the burden of establishing to the Board’s satisfaction by clear and convincing evidence that the materials that are sought to be distributed/displayed are “unacceptable” as defined in policy. The aggrieved party will be allowed to defend distribution/display of the material.

4.      The Board will issue a decision in writing within five working days following the hearing. The Board’s decision to support or reject the superintendent’s action will be final.


·        Place – Distribution/display of printed non-curricular materials must be made at places within the school, school grounds or at school-related activities/events as designated by the principal or superintendent except that in no event may such materials be distributed/displayed in any classroom of any building then being occupied by a regularly-scheduled class or during any school-related activity/event.

·        Time – Distribution/display may be made one-half hour before school and school-related activities/events and/or during regularly scheduled lunch periods and/or 15 minutes after the close of school and the close of any school-related activity/event. Any other times are considered to be disruptive of normal school activities.

·        Littering – All distributed items discarded in school or on school grounds must be removed by the persons distributing such materials.

·        Distributors – Students may not be used as the agents for distribution/display or such materials without the written consent of the student’s parent or guardian.

·        Manner – No student may in any way be compelled or coerced to accept any materials being distributed by any person distributing such materials or by any school official. In the alternative, no school official or student may interfere with the distribution of approved materials.

Violation of any of these regulations will be sufficient cause for denial of the privilege to distribute materials at future dates, subject to the right of appeal as stated above.


LEGAL REF:     C. R. S. 22-32-110 (1)(r)


CROSS REF:    JICEC, Student Distribution of Non-curricular Materials

                        KHC, Distribution/Posting of Non-curricular Materials


Adopted: April 2003


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KI     Visitors to Schools

The district will make reasonable efforts to accommodate requests to visit the district’s schools, yet also recognizes concerns for the welfare of students.  Therefore, the district limits visitors to:

1.      Parents/guardians of current students;

2.      Other family members of current students who are approved by the student’s parent/guardian; and

3.      Board members and other persons invited by the district for official business purposes.

To ensure visitors do not disrupt the educational process or other school operations and that no unauthorized persons enter schools, all visitors shall report to the school office immediately when entering a school. Authorized visitors may: (1) be required to sign in and out; (2) be given name-tags to wear identifying themselves as visitors; and (3) be accompanied by a district employee for some or all of the visit.  Schooladministrators may approve additional building procedures pertaining to school visitors to preserve a proper and safe learning environment.

Unauthorized persons shall not loiter on school property at any time.  Law enforcement authorities may be called to enforce this policy provision.

Visiting schools is a privilege, not a right, which may be limited, denied or revoked by a school administrator or designee based on considerations of student and/or staff safety, efficient school operations, maintenance of a proper educational environment, or failure to comply with this policy.


LEGAL REFS:   C.R.S. 18-9-109 (Interference with school staff or students)

                        C.R.S. 18-9-110 (trespass, interference at or in public buildings)

                        C.R.S. 18-9-112

                        C.R.S. 18-9-117 (unlawful conduct on public property)

                        C.R.S. 18-12-105.5

                        C.R.S. 22-32-109.1(7) (Board must adopt open school policy)


CROSS REFS:  ADC, Tobacco-Free Schools

                        CF, School Building Administration

                        ECA, Security/Access to Buildings

                        KFA, Public Conduct on School Property


Adopted: July 19, 1977; Revised: September 25, 1990; Revised to conform with practice: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised:  January 2011




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KJ/KJA    Relations with Community/Booster Organizations

(Fundraising and Gifts)

Parent-teacher associations, booster organizations, and similar groups are considered an important element of the school district and are operated to bring into close association the home and the school. These groups can be a valuable means of stimulating interest in and endorsement of the aims and achievements of our public school system. Generally, actions initiated by these groups can provide an atmosphere and climate to weld together desirable community and school relationships.

Plans, projects, or movements, however, must be evaluated and promoted in light of their stated contribution to the academic as well as the athletic, aesthetic, and vocational-technical programs of the schools. Careful consideration must be given to the total value for all students.

Care must be taken to avoid compromising or diluting the educational and fiscal responsibilities and authority of the Board.

Therefore, any plan, project, or movement instituted to expand, modernize, renovate or otherwise render maintenance or improvement to school properties or to school programs or to raise funds for academic or extracurricular programs shall be presented in writing to the superintendent and Board for consideration, comments, evaluations, approval and sponsorship.

The following guidelines are to be followed when working with the community and business regarding donations, sponsorships and advertisements:

·        Every effort must be made to give all businesses an opportunity to participate.

·        Any advertisement on school grounds or property that is a direct result of a donation must have prior Board approval.

·        Written criteria used to arrive at advertisement size and placement must be presented and approved by the superintendent/Board prior to being completed.

·        Boosters or groups that will be spending donated dollars must have a school representative on their committee. This representative needs to be approved by superintendent or Board prior to any dollars being spent.

·        At the completion of each year, a financial report showing how the funds were spent needs to be turned into the superintendent.

All must be done before any public announcement is made.


Adopted: July 18, 1995

Revised: November 3, 1996

Adopted: August 4, 1999 (date of manual adoption)

Revised: March 20, 2006



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KLB         Relations with Election Authorities

(Voter Registration)

In order to encourage voter registration, the Board authorizes all building principals or their designees to serve as deputy registrars for voter registration purposes only.


Students, district employees, persons attending school functions or any other person who is eligible to vote may be registered by a high school deputy registrar.

In accordance with law, voter registration may be available at school facilities at any time the school building is open for classes or any other school or community function.


LEGAL REF:     C.R.S. 1-2-401 et seq.


Current practice codified: April 1997

Adopted: date of manual revision

Adopted: August 4, 1999 (date of manual adoption)



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