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Section L-Education Agency Relations

Section L

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Table of Contents

LB                               Relations with Other Schools and School Systems

LBB                            Cooperative Educational Programming

LBD                            Relations with District Charter Schools

LBD-R                        Relations with District Charter Schools

LBDB-1                      Relations with Institute Charter Schools

LC                               Relations with Education Research Agencies

LDA                            Student Teaching and Internships

LF                               Relations with State Education Agencies

LG                               Relations with Federal Education Agencies

LH                               Relations with Education Accreditation Agencies



LB   Relations with Other Schools and School Systems

The Board shall cooperate whenever possible with other school districts, with boards of cooperative services and with other local, state and regional agencies and organizations in matters of common concern.

This cooperation may extend to such areas as joint educational services, research, exchange of data and information, coordination of curriculum, coordination of school activities and calendars, and cooperative use of school facilities.

Before joining any cooperative programs or participating in joint educational services with other districts, the Board shall carefully weigh the desirability and feasibility of such cooperation and shall make sure that in all instances the best interests of the district's students are served.


LEGAL REF.:C.R.S. 22-32-122

CROSS REF.:LBB, Cooperative Educational Programming


Adopted: July 19, 1977

Revised: 1990

Revised to conform with practice: April 1997

Adopted: August 4, 1999 (date of manual adoption)



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LBB         Cooperative Educational Programming

Eaton School District RE-2 is a member of the Centennial Board of Cooperative Educational Services (BOCES).

The Board shall appoint one of its members to serve on the BOCES board and one member to serve as an alternate. Their terms of office shall have the same expiration date as the terms for which they are serving on the local Board. It shall be their duty to keep the Board informed of BOCES activities and programs.

The district shall participate in the programs offered by BOCES depending on the needs of the district.


LEGAL REFS:   C.R.S. 22-5-101

                        C.R.S. 22-5-104 (2)

                        C.R.S. 22-5-117

                        C.R.S. 22-5.5-101

                        C.R.S. 22-32-122


Adopted: July 19, 1977

Revised: 1990

Revised to conform with practice: April 1997

Adopted: August 4, 1999 (date of manual adoption)

Revised:  August, 2008



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LBD         Relations with District Charter Schools

The Board of Education supports efforts by parents/guardians, teachers or other interested persons or organizations interested in establishing district charter schools within the district. In accordance with state law, district charter schools are intended to:

·        Expand learning opportunities for all students

·        Encourage diverse approaches to learning through the use of different, innovative, research-based or proven teaching methods

·        Provide parents/guardians and students with expanded choices in the types of educational opportunities that are available within the public school system

·        Encourage parental and community involvement with public schools

A district charter school shall be a public, nonsectarian, nonreligious, non-home-based school which operates within the school district and is accountable to the district’s Board of Education. It is subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry or need for special education services. A district charter school has standing to sue and be sued in its own name for the enforcement of any contract it is authorized by law to enter into.

Enrollment shall be open to any child who resides within the school district or in contiguous school districts and who meets the criteria in the district charter application. However no district charter school shall be required to make alterations in the structure of its facility or the arrangement or function of rooms within the facility except as may be required by state or federal law. The majority of the district charter school’s students, other than online students, must reside in the school district or in contiguous school districts. Students participating in any online program offered by the district charter school are not required to reside in the district or contiguous districts and there shall be no restriction on the number of online students that may enroll in any online program offered by the district charter school. A district charter school shall not charge tuition except as otherwise provided by law.

Each district charter school shall be governed by its own governing body in a manner agreed to by the district charter school applicant and the Board. An approved district charter application shall serve as the basis for negotiating a contract between the district charter school and the district. The contract shall reflect all agreements between the district and the district charter school including the waiver of local district policies and the waiver of statutory requirements or rules by the State Board of Education.

A district charter school shall comply with all the state financial and budget rules, regulations and financial reporting requirements with which the school district is required to comply.

A district charter school shall be responsible for its own operation including but not limited to preparation of a budget, contracting for services and personnel matters. Services for which a district charter school contracts with the school district shall be negotiated and provided at district cost. No rent shall be charged for use of district facilities which may be available for the district charter school. Any moneys received by a district charter school from any source that remain at the end of any budget year shall remain in the district charter school account for use by the district charter school in subsequent years.

A district charter school may offer any educational program that may be offered by a school district, including an online program, unless expressly prohibited by its district charter or by state law.

The Board encourages district charter applicants to develop an educational program to serve the needs of students considered “at-risk” academically as evidenced by poor performance on the state assessments, among other things.

A district charter school shall begin in the fall following the date the application is approved, unless another starting time is agreed upon by the Board and the applicant.

The period for which a new district charter may be approved is a minimum of three academic years. Renewal of a district charter shall be for specified period of time.

Legal Ref:         C.R.S. 13-80-103.9 (liability for failure to perform an education employment required background check)

                        C.R.S. 19-2-402 (3) (charter schools pay the proportionate share of educational expense of students in juvenile detention facilities)

                        C.R.S. 22-2-119 (inquiries prior to hiring)

                        C.R.S. 22-30.5-101 et seq (Charter Schools Act)

                        C.R.S. 22-30.5-701 et seq (Charter School Emergency Powers Act)

                        C.R.S. 22-32-120 (5) (district charter school may apply to the Colorado Department of Education for authorization as a school food authority)

                        C.R.S. 22-32-124


Adopted: November 2005

Revised: September, 2008

Revised:  October 2010


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LBD-R             Relations with District Charter Schools

(Procedures for Establishment, Renewal and Revocation)

A.  Application requirements

Prerequisite for filing application

A district charter school applicant must demonstrate that a majority of the proposed district charter school’s pupils will reside in the chartering school district or in contiguous school districts in order to apply for or be granted a charter.

Intent to apply

At least 30 days before submitting an application, applicants must file an intent to apply form (LBD-E) with the district.

Timeline for submission of application

In accordance with this regulation, a district charter school applicant shall submit an application to the district byAugust 15 of the year preceding the proposed opening of the district charter school.  This allows time for districtadministrator(s) to review the application for completeness and a review by the district accountability committee before the application is officially submitted to the Board. However, the Board and the applicant may jointly waive this deadline.

Contents of the application

In accordance with law, the approved district charter school application will be the basis for negotiating a contract between the district and the district charter school.  At a minimum, the application shall include the following:

1.      Intent to apply form (exhibit LBD-E)

2.      Mission and goals

Provide a copy of the mission statement of the district charter school and a description of the process used to develop this statement.  The mission statement must be consistent with the declared purposes set forth in state law.

State the proposed three-year goals for the district charter school including timelines.  Describe the process used to identify the goals.  The goals shall address accreditation performance indicators and applicable goals and standards in federal law.  

3.      Purpose and evidence of support

State the purpose for this district charter school including a geographic description of the area of intended service.

Provide evidence that an adequate number of parents/guardians, teachers and students sup­port the formation of the district charter school. This evidence shall be shown in aggregate (by grade level and school), without disclosing personally identifiable student information.

4.      Student achievement and curriculum

Describe the district charter school’s research-based educational program that has proven to be effective and the student performance standards to be achieved by the proposed school.

Detail the plan for academic accountability, including a description of measurable annual targets for the measures used to determine the levels of attainment of the accreditation performance indicators.

Describe the curriculum to be used in the district charter school, including a list of the ob­ject­ives and means of measuring student performance for each subject and each grade level.

Describe the district charter school’s procedures for taking corrective action in the event that student performance at the school falls below the specified targets for the measures used to determine the levels of attainment of the accreditation performance indicators.

Describe the manner in which the district charter school will collect and use longitudinal assessment data in determining and improving the academic progress achieved by district charter school students.

Describe the plan for addressing the needs of exceptional students, including students with disabilities.

5.      Criteria for enrollment decisions

Consistent with state and federal law, describe the enrollment policy and the criteria for enrollmentdesicions.

6.      Governance and decision making

Describe the governing body, including a detailed description of the relationship between the district charter school and the school district.

Describe the types and extent of parental and community involvement in the operation of the district charter school. Provide information on how the district charter school will be accountable to the public.

7.      Employment plan and practices

Describe the employment policies of the district charter school including a description of the qualifications for licensed and classified employees, employee compensation schedule(s), recruitment and selection procedures, plan(s) for resolving employee rela­tion problems, and the relationship that will exist between the district charter school and its employees.

8.      Financial data, facilities and transportation

Provide necessary evidence that the plan for the district charter school is economically sound.

Include a proposed budget for the term of the district charter and a description of the manner in which an annual audit of the financial and administrative operations of the district charter school, including any services provided by the state, the district or a third party, is to be con­ducted.  The proposed budget shall include all information and data necessary for the district and Board to understand how the district charter school will fund all of its operations during the term of the charter. A student fee schedule should be included in addition to a proposed schedule of cash flow.

Detail the plan for fiscal accountability.

Describe the services the charter school plans to purchase from the school dis­trict.

Provide a detailed summary of all insurance coverage and a proposal regarding the parties’ respective legal liabilities.

Describe the facilities to be used and the way they will be obtained and main­tained. Include any contracted services and the proposed contractor.

Describe the proposed student transportation system including the contract if services will be provided by a second party. If transportation is to be provided by the district charter school, include a plan for addressing the transportation needs of low in­come and academically low-achieving students.

Address whether the district charter school seeks authority to impose a transportation fee on enrolled students and if so, describe the circumstances and procedures by which the district charter school will impose such a transportation fee.

9.      Requested waivers

List the district policies for which waivers are requested. Include the reasons for each request.

List the state laws and regulations for which waivers are requested. Include the reasons for each request.

Include a statement saying how the district charter school plans to comply with the intent of the statues, rules and policies that are waived.

10.   Additional information

Provide any additional information that might be helpful in supporting the application to establish a district charter school.

Submission procedures

No application fee will be charged by the Board.

The applicant must provide two original copies of the completed application printed single-sided on white paper, not stapled, and an electronic copy of the application on a disk.

At least 30 days prior to submitting an application, the applicant shall complete the intent to apply form (exhibit LBD-E) and provide the completed form to the district’s designated administrator(s).

On or before August 15 of the year preceding the proposed opening of the district charter school, the applicant shall submit the application to the district’s designated administrator(s), who shall review the application for completeness.

If the application is deemed complete, the district administrator will indicate the date of receipt and forward the application to the district accountability committee.  If the application is deemed incomplete, the districtadministrator will document the application’s deficiencies in a written notice to the applicant.  Applicants shall be allowed 20 calendar days from the date of receipt of such notification to provide information responsive to the identified deficiencies. 

Review by the Board

The Board shall not accept or consider an incomplete application.  Statutory timelines for Board action upon the district charter application shall commence upon the Board’s adoption of a resolution accepting the completed application at a Board meeting.  The parties may mutually agree to waive any deadlines during the application process, including extending the deadline for Board consideration of the application.

Public meetings

After giving reasonable notice, the Board shall schedule and hold community meetings in the affected areas or the entire district to obtain information to assist the Board to make a decision about the district charter school application.

Decision on the district charter application

The Board will make a decision on the district charter school application by resolution in a regular or special Board meeting within 75 days of accepting the complete application or such deadline as may be mutually agreed upon by the Board and the applicant.  The Board may approve, approve with conditions, or deny the district charter application.

The Board may unilaterally impose conditions on a district charter school applicant only through adoption of a Board resolution.  Such resolution shall, at all minimum, state the Board’s reasons for imposing the conditions unilaterally.

If the application is approved with conditions, the applicant must satisfy all conditions before the Board may approve the application.  An applicant’s failure to satisfy all of the Board’s conditions shall result in the Board’s denial of the application.

If the application is approved, the district charter shall be granted for a period of at lease three academic years.

If the application is denied or if the Board does not review the application, the Board will set forth in writing the grounds for denial or refusal to review. The Board shall notify the Colorado Department of Education of the denial and the reasons within 15 days after it makes this decision. If the application is approved, the Board will send a copy of the approved district charter to the Department of Education within 15 days after Board approval of the application.


All negotiations between the Board and an approved district charter school on the district charter agreement shall be concluded by and all terms agreed upon no later than 90 days after the resolution approving the district charter application.

B.  Renewal of a district charter

The governing body of a district charter school shall submit a renewal application to the Board no later than December 1 of the year prior to the year in which the district charter expires.

The renewal application shall contain a complete report on the progress of the school in achieving the goals, objectives, student performance standards, content standards, targets for the measures used to determine levels of attainment of the accreditation performance indicators, and other terms of the district charter contract and the results achieved by the district charter school students on state assessments.

The renewal application shall also include a financial statement that discloses the costs of administration, instruction and other spending categories for the school.

The Board shall rule by resolution on the renewal application no later than February 1 of the year in which the district charter expires or by a mutually agreed upon date.

C.  Revocation of a district charter

A district charter may be revoked or not renewed by the Board if the Board determines that the district charter school did any of the following:

1.      Committed a material violation of any of the conditions, standards or procedures in the contract;

2.      Failed to meet or make reasonable progress towards achievement of the goals, objectives, content standards, pupil performance standards, targets for the measures used to determine the levels of attainment of the student per­formance indicators, applicable federal requirements, or other terms identified in the contract;

3.      Failed to meet generally accepted standards of fiscal management; or

4.      Violated any provision of law from which the district charter school is not specifically exempt.

If the Board revokes or does not renew a charter, the Board will state its reasons for doing so in writing.

Adopted: November 2005

Revised:  October 2010


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LBDB-1           Relations with Institute Charter Schools

It is the intent of the Board of Education to retain exclusive chartering authority.  In doing so, the Board is responsible for approval and oversight of charter schools operating within the boundaries of the school district. The Board directs the superintendent to take necessary steps to ensure that the Board retains its exclusive chartering authority.

It is the Boards understanding that once the Board obtains exclusive chartering authority this authority shall continue so long as the district complies with state law relating to fair and equitable treatment of charter schools.

Legal Ref:         C.R.S. 22-30.5-504 (criteria for obtaining exclusive chartering authority)


Adoption:  November, 2008


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LC   Relations with Education Research Agencies

The Board of Education recognizes that requests will be made on occasion by non-school personnel and/or agencies to conduct research projects in the school that have educational and social benefit.

However, because such projects invariably involve school personnel and interrupt class instructional time, it is necessary to evaluate carefully the merits of each project before permission is granted.

All requests to conduct research shall be reviewed by a research testing review committee in accordance with this policy and accompanying procedures to determine if permission shall be granted.

If research by non-school personnel is to involve students, complete information about the project shall be provided to parents/guardians and students in advance.  No student shall be the subject of any research project without the prior written consent of the student’s parents/guardians and the student himself if the student is old enough to understand the process and purpose of the project.  Consent shall not be necessary when the researcher merely will observe students engaged in normal activities.

All researches shall be prepared to explain the purpose, risks, benefits, procedures, results and intended uses of the project in understandable terms.  A student or parent/guardian decision not to participate in a research project conducted by non-school personnel shall be kept private and respected in all cases.

Survey, analysis or evaluation of students

Except as otherwise permitted by law, no student shall be required without prior written consent to submit to a survey, analysis or evaluation that reveals information concerning:

1.      Political affiliations or beliefs of the student or the student’s parent/guardian.

2.      Mental and psychological problems of the student or the student’s family.

3.      Sex behavior or attitudes.

4.      Illegal, anti-social, self-incriminating or demeaning behavior.

5.      Critical appraisals of other individuals with whom the student has a close family relationship.

6.      Legally-recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers.

7.      Religious practices, affiliations o beliefs of the student or the student’s parent/guardian.

8.      Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program.)

Participation in such research or experimentation programs shall require the prior written consent or the parent/guardian or emancipated minor.

“Research or experimentation program or project” means a program or project designed to explore or develop new or unproven teaching methods or techniques.

All instructional and supplementary materials used in connection with any research or experimentation program or project shall be available for review by the parents/guardians of students involved in the project.

LEGAL REFS:   20 U.S.C. § 1232h (Protection of Pupil Rights)

                        C.R.S. 22-1-123 (district shall comply with federal law on protection of pupil rights; Colorado provisions regarding survey, analysis and evaluation of students)


CROSS REFS:  GCS, Professional Research and Publishing

                        JLDAC, Screening/Testing of Students


Adoption:  November, 2007


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LDA         Student Teaching and Internships

The Board, recognizing its responsibility to improve the quality of teacher training and the contributions student teachers can make to the schools, encourages and authorizes the superintendent to arrange for the supervision and training of a reasonable number of such teachers in the schools.

The importance of the teacher training function to the future of education and the need to insure high quality performance in the schools require student teachers to be placed with experienced teachers of demonstrated competence. While no staff members will be required to supervise practice teachers, it is felt that professionally interested teachers will volunteer to do so from time to time. Teachers new to the district and those having three years or less of teaching experience normally will not be asked to undertake such responsibilities. Any compensation or tuition waivers received by the district shall be paid to the supervising teacher.

Recognizing the special skills and expertise of the teacher training institution and its staff, the Board authorizes the superintendent to honor those reasonable regulations and training guidelines of the teacher training institution.

The teacher training institution will be expected to provide liaison personnel who will discuss with the building principal and with the teacher to whom the student is assigned the broad objectives which the institution believes should be sought for the student. Such personnel are free to visit the classrooms to observe the practice teacher at work.

It is expected that the teacher training institution will arrange the schedule of the student teacher to provide sufficient time in the classroom in order that continuity of experience for the practice teacher and the student is ensured.


LEGAL REF:     C.R.S. 22-62-101 through 22-62-105


Adopted: April 1975

Revised: March 18, 1980

Revised: December 15, 1983

Revised to conform with practice: April 1997

Adopted: August 4, 1999 (date of manual adoption)



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LF    Relations with State Education Agencies

The Board shall work with the State Board of Education and the Colorado Department of Education. The superintendent shall maintain communications and relationships with the state board and CDE.


Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)



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LG   Relations with Federal Education Agencies

The Board instructs the superintendent to keep it fully informed of the availability of federal education funds and of any services or publications beneficial to the school district that may be available from federal education agencies such as the U.S. Department of Education, National Institute for Education, ERIC Clearinghouse, etc.


Adopted: July 19, 1977

Adopted: August 4, 1999 (date of manual adoption)



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LH    Relations with Education Accreditation Agencies

The district shall cooperate with any and all accreditation evaluations of the school system.


LEGAL REFS:   C. R. S. 22-2-106 (1)(c)

                        1 CCR 301-1, Rules 2202-R-1 et seq.


Adopted: July 19, 1977

Revised and approved on First Reading ll/8/99

Adopted: August 4, 1999 (date of manual adoption)



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